AI Automation & IT Systems Architect

AI Automation & IT Systems Builder Location: Newmarket, NH (in-office / local commute required; limited hybrid possible) Type: Full-time The short version: We’re looking for a hands-on builder to own and execute our AI initiatives and handle a significant portion of our IT and systems architecture needs. This is not a strategy role. This is not a vendor-management role. This role exists to build and deploy real systems that remove manual work, connect fragmented tools, and materially improve speed, accuracy, and scalability—especially across production graphics (artwork proofs and color separations), ERP integrations, warehouse and production systems, and sales prospecting and targeting. This is an in-house role. You will work closely with our production, warehouse, graphics, and sales teams and must be local enough to commute to our Newmarket, NH office. This is a hands-on build role. You will personally design, code, deploy, integrate, and support the systems you create. Why this role exists: We have clear, compounding opportunities to improve how our systems talk to each other and how work flows through the business: Faster, more consistent client artwork proofs AI‑assisted color separations for straightforward screen‑printing jobs Scalable design generation for client selection Smarter, faster sales prospecting and targeting Better connectivity between our ERP, warehouse management, bulk order processing, and production scheduling systems Today, too much work is slowed down by manual steps, disconnected systems, and one-off workarounds. This role exists to fix that by building durable, well‑designed integrations and automation. What you’ll build (real systems, not hypotheticals): Proof Automation (“Proof Factory”) Automate creation of client-ready artwork proofs. Enforce layout, branding, and production rules. Reduce revision cycles and manual designer labor. Improve handoff from sales → graphics → production. AI ‑ Assisted Color Separations Build a pipeline for basic / straightforward separations. Automatically route complex art to human review. Include QA checks so production receives reliable output. Measure throughput, accuracy, and exception rates. Design Generation for Client Selection Generate curated design sets clients can choose from. Apply guardrails for brand standards and trademark risk. Output production‑ready vector formats where possible. ERP & Systems Integration Connect our existing ERP to other tools via APIs, middleware, or custom integrations, including warehouse management systems, bulk order processing tools, and production scheduling systems. Reduce duplicate data entry and manual reconciliation. Improve reliability and flow of data across operations. Sales Prospecting Acceleration Build tools that help reps identify and prioritize accounts. Automate research summaries and targeting insights. Reduce time to first draft for outbound outreach. Core IT & Systems Ownership Microsoft 365 administration (accounts, access, permissions); device and user lifecycle; security basics (MFA, backups, access controls); coordinate with outside IT support when appropriate. What success looks like (first 90 days) By day 90, you will have delivered: A live proof automation MVP used by the graphics team A working AI‑assisted separations workflow for simple jobs At least one meaningful ERP integration that eliminates manual steps A sales prospecting tool that measurably saves reps time A prioritized and documented roadmap for systems integration and automation You will be judged on working systems, adoption, reliability, and measurable impact—not slide decks. Core responsibilities Analyze & strategize Collaborate with business leaders and stakeholders to understand objectives Analyze existing processes and systems to identify inefficiencies and constraints Translate business problems into solvable system and automation opportunities Design & develop solutions Translate business requirements into technical specifications and architectures Personally design and build integrations, automations, and internal tools Ensure systems are maintainable, testable, and well-structured Evaluate technology Research and evaluate existing and emerging technologies Recommend solutions based on business fit, scalability, cost, and risk Lead implementation Lead implementations end-to-end, from concept through deployment Guide any supporting developers or vendors when used, while remaining hands-on Ensure systems meet business objectives and technical best practices Ensure performance, security & reliability Design systems for scalability, security, and performance Troubleshoot issues across integrated systems Establish backup, recovery, and failure‑mode considerations Manage stakeholders Act as a bridge between technical and non-technical teams Clearly communicate system concepts, tradeoffs, and progress Keep stakeholders aligned on scope, expectations, and outcomes Documentation & standards Create and maintain technical and architectural documentation Document integrations, data flows, operational procedures, and diagrams Reduce single‑point knowledge risk through clear documentation Required skills & background (non‑negotiable) Strong hands-on builder experience—shipping internal systems people actually rely on Proven experience integrating systems via APIs, middleware, or custom workflows Proficiency with automation, scripting, APIs, or lightweight application development Ability to turn fragmented, messy workflows into reliable, connected systems Solid IT and systems fundamentals (Microsoft 365, access control, troubleshooting) Ability and willingness to work on-site and collaborate in person with operational teams Preferred (but not required) Art, design, or production graphics background (formal training or real-world experience) This role will build art‑related and production‑critical tools, including proofs and color separations Experience with production workflows and vector/raster pipelines (Illustrator, PDFs, SVGs) Experience working with ERP, WMS, or manufacturing / production systems Experience integrating AI into operational systems (not just prompting) Traits that will win here You ship and iterate quickly You think in systems, not silos You care about reliability as much as speed You communicate clearly with technical and non-technical audiences You're pragmatic about what should—and should not—be automated Interview / skills test Time‑boxed practical exercise: Choose one of the following Proof automation Basic color separations assist ERP → downstream system integration Sales prospecting acceleration You’ll be asked to provide: A simple architecture outline Data flow and integration approach QA, exception handling, and failure modes Metrics you would use to define success Important clarifiers (read carefully) This is an in-house, onsite role based in Newmarket, NH. Applicants must be local or willing to relocate. This is a hands-on build role. You will personally design, code, deploy, integrate, and support the systems. If you prefer managing vendors over building, this won’t be a fit. Why this is a unique opportunity This role sits at the intersection of AI, systems architecture, art, production, warehouse operations, and sales. If you want to build real systems, connect real operations, and see immediate, company-wide impact from your work—this role is for you. #J-18808-Ljbffr