Administrative Assistant (ESC Reception Front Office)

Job Title

8 hours per day, 260 days per year CLASSIFICATION: NONINST 04 ($26.27-$30.47 per hour)

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent
• Minimum of two years of clerical experience
• Minimum of two years of experience in Microsoft computer skills and student information systems
• Oral and written communication skills
• English language skills
• Bilingual desired
• Interpersonal relations skills
• Excellent customer service skills
• Critical thinking and problem-solving skills
• Ability to manage multiple priorities and tasks with frequent interruptions
• Ability to maintain confidentiality
• Operating knowledge of and experience with database and information systems
• Experience working with diverse cultures and backgrounds desirable

JOB RESPONSIBILITIES:

• Relay incoming calls to proper parties. Answer questions according to school policy.
• Greet all visitors and direct to requested areas. Contact ESC personnel to announce visitors. Answer questions and assist with other information, paperwork, etc.
• Under the direction of the Human Resources Department, assists departments with various projects.
• Process records/transcripts and verification of graduation requests daily for students who have graduated or withdrawn. Abide by district policies pertaining to confidential records.
• Maintain an annual database of students who are home schooled. Answer home school related questions. Send out annual notifications to current home-schooled students.
• Process volunteer applications and maintain a database.
• Assist with restructuring and updating policies and procedures for retaining records.
• Maintains all District confidence and protects District operations by keeping information confidential.
• Perform other duties as assigned.

Westminster Public Schools is an Equal Opportunity Employer. District policy prohibits discrimination against any applicant on the basis of race, color, creed, religion, national origin, ancestry, sex, sexual orientation, gender identity, gender expression, genetic information, marital status, veteran status, age, or disability, or other legally protected characteristics. Westminster Public Schools is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities.