HR Assistant - Sheriff's Office

Provides operational and administrative support to the Human Resources division within the Sheriff’s Office. Participates in planning of programs, policies or objectives for own work group and department.**Essential Duties and Responsibilities** * Serves as the first point of contact for visitors, applicants, and the public; answers telephone calls, responds to inquiries regarding job vacancies, the application process, and application status, and directs individuals to the appropriate employee or department. * Provides applicants with instructions for completing preliminary employment applications; reviews and audits completed applications for accuracy and completeness. * Reviews and evaluates employment applications, documents applicants processed, maintains applicant records and databases, and makes recommendations for interview board consideration. * Administers CritiCall testing for dispatcher applicants and Nelson-Denny testing as needed. * Assists with coordinating external job postings with the Human Resources Department and prepares and distributes internal job postings to appropriate divisions. * Prepares and maintains application packets, new hire packets, separation/termination packets, TCOLE-required documents, forms, and supporting attachments; ensures current forms are available and assists with tracking required documentation. * Prepares correspondence, forms, and other documentation required by TCOLE to maintain compliance with applicable state regulations, rules, and licensing requirements. * Maintains current TCOLE licensing and certification records and performs periodic verification of employee certification information with the appropriate departments. * Maintains and updates personnel files, internal databases, logs, and other Human Resources records; performs routine filing, document routing, and scanning of personnel records into OnBase. * Assists with tracking FMLA and Workers’ Compensation leave for department employees and completes required certification and supporting documentation. * Prepares monthly and other assigned reports and maintains accurate records necessary for departmental reporting requirements. * Receives and distributes subpoenas to the appropriate employee or department and maintains appropriate documentation as required. * Provides general administrative and Human Resources support, including responding to information requests, routing documents, maintaining records, and assisting with other personnel-related functions as assigned. * Participates in activities and performs duties related to emergency management during a local state of disaster, as directed by appropriate County management.**Minimum Requirements*** U.S. Citizen or U.S. Permanent Resident* High School Diploma/GED* Valid Texas Driver’s License* Two years of college or technical school (experience may substitute for the college/technical school requirement at a 2-1 substitution above the experience requirement.) Bachelor’s Degree preferred.* One-year job-related HR experience. Familiar with County procedures and policies preferred.* Strong computer skills and typing skills.* Superior Communication, writing and organizational skills. Strong mathematical skills. Familiar with MS Word, Excel and PowerPoint preferred.**\\*\\*\\*IMPORTANT – TESTING REQUIREMENT (PLEASE READ)****All applicants must schedule and complete the Nelson-Denny Reading Test prior to moving forward in the hiring process.** **Applicants MUST contact the Sheriff’s Office Human Resources to schedule the test before proceeding.** Do **Not** wait until later in the process.**\\*\\*How to Schedule Your Test\\*\\***Contact the **Sheriff’s Office** **Human Resources** directly **Monday-Friday between the hours of 8:00am-4:00pm****\\*Nelson Denny Test – Call to schedule: (Penni Fields) View phone number on click.appcast.io or (J.R. Galvan) View phone number on click.appcast.io.**Nelson Denny Test: 35 MinutesLocation (Gus George Academy Building):Fort Bend County Sheriff’s OfficeHuman Resources1521 Eugene Heimann Circle, Suite 144Richmond, Texas 77469**SALARY RANGE:** $20.71 per hour**CLOSING DATE:** Upon filling position**All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits.** #J-18808-Ljbffr Fort Bend