HR Assistant

Executive Administrative Support

Manage calendars for Managing Directors, including scheduling meetings, coordinating availability, and resolving calendar conflicts.

Schedule and coordinate internal and external meetings, including preparing agendas, meeting materials, conference rooms, video links, and follow-up items as needed.

Coordinate travel arrangements, including flights, hotels, transportation, itineraries, and related logistics.

Prepare and submit expense reports accurately and timely, ensuring proper documentation and compliance with company policies.

Assist with special projects, presentations, correspondence, and administrative tasks as assigned.

Serve as a professional point of contact for internal and external stakeholders on behalf of company leadership.

Handle confidential and sensitive information with professionalism and discretion.

Human Resources Support

Provide administrative and generalist support to the HR Department across core HR functions.

Assist with onboarding activities, including preparing new hire materials, coordinating schedules, supporting orientation, and ensuring completion of required documentation.

Support recruitment activities, including posting positions, scheduling interviews, communicating with candidates, and maintaining applicant tracking information.

Maintain employee records and HR files in accordance with company policy and applicable requirements.

Assist with employee questions related to basic HR policies, benefits, timekeeping, payroll processes, and general employment information.

Support HR communications, employee announcements, training coordination, and employee engagement activities.

Assist with benefits administration tasks, including enrollment support, employee communication, and coordination with vendors as needed.

Help track compliance-related documentation, training completion, and other HR deadlines.

Provide support for performance management, employee relations documentation, and HR reporting as requested.

Assist with planning and coordination of employee events, recognition programs, and company initiatives.

Qualifications

Associate's or bachelor's degree in Human Resources, Business Administration, or a related field preferred.

Prior experience in an administrative, executive assistant, HR assistant, or HR coordinator role preferred.

Strong organizational skills with the ability to manage multiple priorities and deadlines.

Excellent written and verbal communication skills.

High level of professionalism, discretion, and confidentiality.

Strong attention to detail and accuracy.

Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

Experience with HRIS, applicant tracking systems, payroll systems, or expense reporting platforms preferred.

Ability to work independently while also collaborating effectively with leadership, HR, and employees.

Strong customer-service orientation and a positive, approachable demeanor.

Key Competencies

Confidentiality and sound judgment

Calendar and priority management

Attention to detail

Professional communication

Follow-through and accountability

Employee service mindset

Adaptability and problem-solving

Team collaboration

Initiative and resourcefulness

Salary Range: $55,000 to $65,000

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.