Office Assistant

Job Description

Job Description

Contracts & Administrative Assistant

Job Type: Temporary (4-6 Week Assignment)
Pay Rate: $22-24/hour
Location: Yorktown Heights, NY

Schedule: On-site (Monday-Friday, 8:00am-3:30/4:00pm) — Schedule flexible if needed

Job Overview

Madison Approach Staffing is recruiting for a Contracts & Administrative Assistant to provide support for our client's Contracting Services department. This role involves creating contracts and purchase orders, maintaining records, managing vendor communications, and supporting contract processing activities. The ideal candidate has strong administrative skills, proficiency with Adobe Sign and Excel, attention to detail, and ability to organize and prioritize multiple tasks.

Key Responsibilities

• Create contracts and purchase orders using Adobe Sign
• Enter data and maintain records in Excel and internal systems
• Save and manage electronic records and filing systems
• Communicate with local school districts and vendors regarding contracts and requests
• Assist with program requests and contract processing
• Support vendor onboarding documentation
• Organize electronic and paper files in accordance with organizational procedures
• Manage correspondence and provide general office support as needed

Required Skills & Experience

• 1+ years administrative or office support experience
• Proficiency with Microsoft Excel and Adobe Sign (or willingness to quickly learn)
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to organize and prioritize multiple tasks
• Comfortable working with various software systems and learning new platforms
• Professional demeanor with internal and external contacts

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We don’t just want to find you a job, we want to help you achieve your goals. We do that with you, by listening to you. We take the time to discuss your needs, expectations and career objectives. We find out who you are as well as what you can do. And we call on our contacts in countless businesses and corporations to find the position that will fit your skills, your personality, and your potential.

We staff all levels of office staff, from entry-level clerical staff to organization management and everyone in between. We find employment opportunities for every vocation and aspiration – from accountants to graphic designers, administrative assistants to IT professionals, purchasing managers to event planners, receptionists to directors.

If you are a permanent job seeker, we’ll help you get your foot in the door and launch your dream career. Our experienced Talent Coordinators will advise you on everything you need to ace your interview, and negotiate the best possible salary and benefits package. Count on us to be advocates for you in your search.

Company Description

We don’t just want to find you a job, we want to help you achieve your goals. We do that with you, by listening to you. We take the time to discuss your needs, expectations and career objectives. We find out who you are as well as what you can do. And we call on our contacts in countless businesses and corporations to find the position that will fit your skills, your personality, and your potential. \r\n\r\nWe staff all levels of office staff, from entry-level clerical staff to organization management and everyone in between. We find employment opportunities for every vocation and aspiration – from accountants to graphic designers, administrative assistants to IT professionals, purchasing managers to event planners, receptionists to directors. \r\n\r\nIf you are a permanent job seeker, we’ll help you get your foot in the door and launch your dream career. Our experienced Talent Coordinators will advise you on everything you need to ace your interview, and negotiate the best possible salary and benefits package. Count on us to be advocates for you in your search.