Office Assistant

Job Description

Job Description

We are looking for a dependable Office Assistant to support daily administrative operations in New York. This Long-term Contract position is well suited for someone who enjoys keeping office workflows organized, providing courteous front-desk support, and handling a variety of clerical tasks with accuracy. The person in this role will help maintain efficient communication, manage documentation, and contribute to a detail-oriented and responsive office environment.

Responsibilities:
• Welcome visitors and provide front-desk assistance to ensure a detail-oriented and helpful first point of contact.
• Answer incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner.
• Scan, file, and organize records so documents remain accessible, accurate, and up to date.
• Perform general administrative support tasks such as data entry, document preparation, and routine office coordination.
• Assist with processing paperwork related to medical claims and other office records while maintaining attention to detail.
• Monitor office communications and support smooth day-to-day operations by handling clerical requests as needed.• Previous experience in an office support, administrative, receptionist, or similar role.
• Ability to manage inbound calls professionally and communicate clearly with visitors and staff.
• Proficiency in scanning, filing, and maintaining organized document records.
• Strong clerical skills with careful attention to detail and accuracy.
• Comfortable handling multiple tasks in a structured office setting.
• Dependable work habits and the ability to maintain confidentiality when working with sensitive information.