Administration Assistant

NHS Scotland NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society. Who We Are NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland. In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way. To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net). AI tools like ChatGPT or Copilot can be great for planning and preparing your application—but your answers must be your own. Show us the real you: Your application should reflect your skills, experience, and motivations authentically. Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers. Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements. Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool. Position An exciting opportunity has arisen for an Administrative Assistants within our Child Health Department based at North Ayrshire Health & Social Care Partnership, Cunninghame House, Friars Croft Irvine KA12 8EE. This post is offered on a permanent basis. Hours 18 hours per week hours of 9.00am and 3.00pm Monday - Friday with a degree of flexibility required to suit the organisational needs UK Driving Licence A UK driving licence is essential for this role. What You Will Do We are seeking a highly organised and motivated individual with strong administrative skills, excellent attention to detail, and proven experience in the use of Microsoft packages. Working as part of a busy department, the post holder will deliver a high-quality, comprehensive administrative service, supporting the smooth and efficient running of day-to-day operations. The role requires the ability to manage competing priorities, work effectively under pressure, and maintain a consistently high level of accuracy, discretion, and professionalism. The successful candidate will demonstrate behaviours aligned with NHS values, including respect, compassion, teamwork, and a commitment to delivering a high standard of service to colleagues and service users. For further information on the role please click the link below to view the job description. Knowledge, Training And/or Experience Required For This Post Essentially you will possess excellent interpersonal and communications skills as well as being able to work effectively as part of a team, having the ability to take direction and work on your own initiative. You should be educated to SVQ Level III or ECDL in Business or Office Administration or possess substantial relevant administrative experience at a comparable level. Proven numeracy, excellent keyboard and verbal skills as well as a good knowledge of Microsoft Word and Excel packages are essential. Knowledge of the NHS Community Health Index (CHI) would be desirable but not essential. For further information on the requirements for the role please click the link below to view the person specification If you want to find out more about the role, please contact Hazel McQueen, Child Health Admin Manager 01294 317262. Please note that we anticipate a high level of interest in this position and may close the vacancy early once enough applications are received. Therefore, please make sure you complete and submit your application at your earliest opportunity. RIGHT TO WORK / CERTIFICATES OF SPONSORSHIP To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack. It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form. NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks. Please visit here for further information. We are unable to provide sponsorship for Band 2 posts or bank contracts. #J-18808-Ljbffr