Accounting assistant / Receptionist

Job Description

Job Description

We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and professional environment. You will manage a variety of administrative tasks, including scheduling, data entry, and office organization, to support smooth daily operations. Your positive attitude, excellent communication skills, and ability to multitask will contribute significantly to our office’s efficiency and customer service excellence.

Responsibilities

• Greet visitors and clients warmly, providing exceptional front desk service and maintaining a professional atmosphere
• Operate multi-line phone systems, answer inquiries promptly, and direct calls to appropriate personnel with proper phone etiquette
• Manage appointment scheduling and calendar coordination using tools like Google Workspace or Microsoft Office
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of office records
• Support office management tasks such as supply inventory, mail handling, and basic bookkeeping using QuickBooks or similar software
• Assist with customer support by addressing inquiries via phone or email and providing helpful information
• Maintain a clean, organized front desk area and ensure all office equipment functions properly

Qualifications

• Proven office experience with strong clerical skills and familiarity with general administrative procedures
• Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools
• Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Strong communication skills in English; bilingual abilities are a plus for serving diverse clients
• Experience with front desk operations, multi-line phone systems, and customer service best practices
• Knowledge of medical or dental receptionist duties is advantageous but not required
• Personal assistant or medical receptionist experience is preferred for candidates seeking specialized roles in healthcare settings

Join us to be part of a vibrant team where your organizational talents and customer service skills will shine! We are committed to fostering a supportive environment that values your contributions while offering opportunities for growth. All positions are paid roles that contribute directly to our mission of delivering outstanding service every day.

Job Type: Full-time

Work Location: In person