Administrative Coordinator

RESPONSIBILITIES

• Establish, monitor and coordinate program timeline.

• Ensure that critical program milestones are completed as required based on standard, pre-established guidelines.

• Monitor program budget. Establish program budget based on prefixed guidelines set by department supervisor and manager; monitor expenditures and notify management if/when costs will exceed budget allotment.

• Communicate with stakeholders in program development and delivery.

• Provide Faculty Support.

• Prepare chart of program faculty for use on registration website and in confirmations.

• Communicate with faculty on deliverables due per established program timeline, assist with registration and lodging/travel needs.

• Coordinate faculty and participant registration.

• Coordinate site selection and logistics.

• Collaborate with Conference Services on development of RFP, determination of evaluation criteria, evaluate RFP responses, and ultimate site selection.

• Manage materials preparation and distribution.

• Obtain and maintain course materials from faculty.

• Coordinate program publicity.

• Invoice processing.


Working Conditions


The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision

coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, student loan forgiveness as part of Public Service Loan Forgiveness (PSLF), and retirement savings plans. The San Francisco office is only a 7-minute walk from the downtown Civic Center BART station. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council's San Francisco or Sacramento office at least two days per week, based on their office leader's direction, and reside in the areas surrounding these locations. To be eligible for Judicial Council employment and participation in the Judicial Council's Hybrid Work Program, a prospective or current employee's primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.


Minimum Requirements This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

• ADMINISTRATIVE COORDINATOR

Additional Documents

• Job Application Package Checklist

Position Details Job Code #:
JC-529833


Position #(s):
156-100-3010-XXX

Working Title:
Administrative Coordinator JO#6738


Classification:
ADMINISTRATIVE COORDINATOR $5,933.00 - $8,305.00
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.


# of Positions:
1


Work Location:
San Francisco County


Telework:
Hybrid


Job Type:
Permanent, Full Time


Department Information


OVERVIEW

The Judicial Council of California is accepting applications for the position of Administrative Coordinator with the Center for Judicial Education and Resources. The Administrative Coordinator position schedules and performs project management and logistical tasks required to deliver education programs and products for judges, court managers and court personnel. Staff work directly in support of faculty and collaborate with attorneys and education developers responsible for the training and recruitment of faculty and creation of course content. They coordinate the work performed by staff providing A/V Support Services, Distance Education/Media Production, meeting planning and contracting, course and program registration, printing, and mailing, and provide program management for live programs, supporting faculty and working with local site personnel. Staff work independently on more than one assigned program or product at a time and are responsible for coordinating the implementation of a variety of delivery mechanisms including but not limited to the following: in-person conferences, statewide institutes, regional education courses, local training courses, webinars, online videos, podcasts, and videoconferences.

This position is responsible for providing the full range of administrative coordination and project management duties required to deliver multiple education programs currently planned and approved by the Judicial Council as part of the Judicial Branch Education Plans. In order to ensure the work of the office is completed within budget and on time, assignments will be flexibly rotated, therefore, this position is expected to be capable of performing all coordinator duties.

The Judicial Council

The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council's staff organization seeks to continue to evolve as one of California's most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.


Department Website:


Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 9/24/2026
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).


How To Apply
Completed Examination/Employment Application (STD 678) and applicable or required documents must be submitted to apply for this Job Posting. A completed copy of the Application Package listing must be included, when submitting your application in hard copy.


Address for Mailing Application Packages


You may submit your application and any applicable or required documents to:


Judicial Council of California
Primary Cert Contact
Attn: Please Apply in the Benefits Section Below
455 Golden Gate Avenue


San Francisco , CA 94102-3688


Required Application Package Documents


The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.


Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:


MINIMUM QUALIFICATIONS

Three (3) years of administrative support experience, including some experience in area(s) of

assignment (such as accounting, writing/editing, database/spreadsheets, direct support to upper

management, etc.).

OR

Associate's degree, preferably in area(s) of assignment, and one (1) year of administrative support

experience, including some experience in area(s) of assignment (such as accounting, writing/editing,

database/spreadsheets, direct support to upper management, etc.). Additional directly related

experience and/or education may be substituted on a year-for-year basis.

OR

One (1) year as an Administrative Specialist, Facilities Specialist, or Fiscal Services Specialist with

the Judicial Council of California or one year of experience performing the duties of a class

comparable in the level of responsibility to that of an Administrative Specialist, Facilities Specialist,

or Fiscal Services Specialist in a California superior court or California state-level government

entity.

OTHER

Please note, if you are selected for hire, verification of employment eligibility or authorization to work in the United States will be required.


Benefits Benefit information can be found on the CalHR website and the CalPERS website.



Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website:
Human Resources Contact:
Mikayla Spruell
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Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Sandra Grace
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California Relay Service: View phone number on click.appcast.io (TTY), View phone number on click.appcast.io (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.


Supplemental Questionnaire


Supplemental Questions


To better assess the qualifications of each applicant, please provide a response to the following questions. Your answers should not exceed a total of three pages.

1. Please explain why you are interested in this position.


2. Describe your experience in leading the coordination of a complex meeting and/or conference. please include the size of the meeting or conference, your role in relation to the event(s), and the complexities at hand in detail.


3. Please indicate your level of proficiency with MS Excel as "Beginner", "Intermediate," "Advanced," or "None" & describe a project that you performed using that software. Please specify how you have used advanced features of the software.


Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.


It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.