Project Administrator

About Schimenti Construction Company At Schimenti Construction Company, our people are at the heart of everything we do. Over the past 25+ years, we’ve built a team of dedicated, hard-working professionals who take pride in their work and in supporting one another. Whether it’s a flagship retail store or a complex commercial build, we’re focused on delivering exceptional results and best-in-class service for our clients. As employee-owners, we’re proud to work with some of the world’s most prestigious brands. In 2025, we were honored to be named East Coast Contractor of the Year by Engineering News Record (ENR). Teamwork, accountability, professionalism, consistently driving for results…that’s how we Build Different. Position: Project Administrator We are seeking an experienced Project Administrator for our New York City office. This is an in-office role that supports the administrative duties related to multiple construction projects. Key Responsibilities Process, submit, and obtain all DOB after-hour variances, follow-up as needed according to timelines Assist with obtaining all Temporary Certificates of Occupancy (TCO) with respective NYC agencies and follow through to completion Complete project updates in Procore, distribute required documents to all project team members Assist Project Manager with insurance and permits as needed, send Field Operations team all required information Schedule calls and meetings with internal and external project team members to ensure consistent communication flow throughout the duration of a project Support administrative duties for each assigned job: process RFIs, submittals, subcontractor agreements, purchase orders, and change orders Create and distribute weekly reports as requested by Project Managers Assist in preparation of closeout package process: collect documentation from subcontractors, vendors, architects, clients, and members of the internal project team Other job responsibilities as assigned by Project Managers Qualifications Must have a minimum of 2+ years of experience in a similar role Able to multitask, prioritize, and manage their time well on tight deadlines Excellent written and verbal communication skills High level of professionalism Team-player and ability to build cross-functional relationships Bachelor’s degree or equivalent experience required Technical Skills Must have excellent MS Office skills: Excel, Word, PowerPoint, and Outlook Procore experience is preferred Compensation and Benefits In compliance with local law, we are disclosing the compensation, or a range thereof, for roles that will be performed in New York City. Actual salaries will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. The range listed is just one component of Schimenti’s total compensation package for employees. Pay Range: $70,000 - $85,000 salary per year. In addition, Schimenti provides a variety of comprehensive benefits to employees, including health insurance coverage, life and disability insurance, enrollment in our ESOP (Employee Stock Ownership Plan), a retirement savings plan, several paid holidays and paid time off (PTO). Equal Employment Opportunity As set forth in Schimenti Construction Company’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law. Veteran Self-Identification Q: Do you belong to any of the categories of protected veterans listed below? A “disabled veteran” is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. A “recently separated veteran” means any veteran during the three-year period beginning on the date of such veteran’s discharge or release from active duty in the U.S. military, ground, naval, or air service. An “active duty wartime or campaign badge veteran” means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense. An “Armed forces service medal veteran” means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985. Disability Self-Identification We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years. Why are you being asked to complete this form? We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. How do you know if you have a disability? A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to: Alcohol or other substance use disorder (not currently using drugs illegally) Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS Blind or low vision Cancer (past or present) Cardiovascular or heart disease Celiac disease Cerebral palsy Deaf or serious difficulty hearing Diabetes Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders Epilepsy or other seizure disorder Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome Intellectual or developmental disability Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD Missing limbs or partially missing limbs Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS) Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities Partial or complete paralysis (any cause) Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema Short stature (dwarfism) Traumatic brain injury Public burden statement: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete. Form CC-305 Page 1 of 1 OMB Control Number 1250-0005 Expires 04/30/2026 #J-18808-Ljbffr Schimenti Construction Company