Billing Associate - Alarm and Suppression

About Us

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

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Job Summary

Job Title: Billing Associate – Alarm and Suppression

S.A. Comunale is seeking a Billing Associate – Alarm and Suppression.

The primary function of this role is to assist the Alarm and Suppression department with financial billings. The Company goal is to continuously grow the revenues of the alarm and suppression department while maintaining profits, satisfying customers’ requirements, and staying compliant with required guidelines. This position requires attention to detail, high accuracy, and a close working relationship with the Service Managers.

This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus towards customer service and support, quality work performance, and administration.

Essential Duties & Responsibilities

Include the following. Other duties may be assigned.

• Prepare various contract documents.
• Participate in Month-End Closing processes.
• Compile expense reports.
• Prints and distributes documents, paperwork, and checked-in invoices from vendors and branches to account representatives.
• Gathers required records to compile all information needed for billing.
• Update costumer system inventory in the CRM program for completed billings.
• Enter customer invoices on costumer websites and computes the amount due for customer accounts.
• Process and scan billings for approved invoices.
• Prepares invoices, listing items sold, work completed, amounts due, credit terms, and dates of completion.
• Review vendor statements and investigate older items.
• Ensures that all billing and accounting deadlines are met and communicates exceptions as necessary.
• Produces various billing reports, summarizing and analyzing them as necessary.
• Assists with the creation of billing summaries for customers without website billing.
• Submit vendor invoices to Accounts Payable for payment
• Prepares credit memorandums to indicate returned or incorrectly billed product or services.
• Posts transactions to accounting records.
• Works with account representatives as needed to prepare and correct invoices.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma or GED is required.
• 3+ years’ experience in an administrative/billing role is required.
• Accounting experience is a plus.
• Strong customer service skills and the ability and willingness to learn new systems and processes is required.
• Experience with Microsoft Office (i.e., Word, Excel, PowerPoint) applications is required.

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Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled

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