House Manager & Family Assistant

House Manager & Family AssistantWe're a dynamic, active household of five with three school-age children and a lively rhythm built around sports, school, and family time. Both parents work demanding, full-time careers in the medical field, and our days are structured but fast-moving. From the moment school lets out, the afternoon shifts into high gear: snacks, homework, uniforms, and out the door to practice, often in three different directions.We love being present as a family, sharing meals together, and staying active. Our kids are in a full-season soccer program with practices multiple days a week, strength training, and weekend travel events. Structure matters to us, and we've worked hard to build systems in our home, though we need someone to help maintain and evolve them consistently.We are fortunate to have a wonderful grandmother living in the home who helps out when she is not traveling as she lives a full life, and we are looking for someone who will naturally cultivate a warm, easy, and supportive relationship with her. Rounding out the household are a senior Labrador mix, a cat, and some fish who keep things lively.We're an analog family at heart. No TV on weeknights, limited screen time, and a strong value placed on being present, engaged, and grounded. We're looking for someone who shares, or can genuinely respect, those values and will reinforce them naturally with the kids.We are looking to bring someone into our home who understands what it means to be a professional in a private household setting — someone who shows up, understands healthy boundaries, sees what needs to be done, and does it without being asked.Who You Are / What We're Looking ForYou're the kind of person who walks into a room, reads what needs to happen, and gets it done without waiting to be told twice. You're warm and engaging with kids but bring a natural authority that earns their respect. You know how to have fun, go on a hike, kick a ball around, or make dinner an event, and you also know how to hold the line when needed. You don't use shortcuts when it comes to values, language, or behavior, and you'd never look the other way when a child needs a gentle but firm redirect.The ideal candidate is self-directed and proactive. You notice when the pantry needs a reset before anyone asks. You see that the dog hasn't been out and you handle it. You communicate consistently, ask good questions, and adapt when plans shift because in this house, they sometimes do.You'll partner closely with an active, caring grandmother who lives in the home and is highly present when she's there. Anticipating her preferences and coordinating gracefully with her as a key member of this multigenerational household is a vital part of the role. You're someone who brings steadiness to a household that already has a lot of love and energy, and helps the whole family breathe a little easier. You take ownership, hit the ground running, and create the kind of calm, organized environment that allows the family to focus on what matters most: spending quality time together.Key Qualities:Highly self-motivated with a strong sense of ownership and accountabilitySystems-Minded & Highly Organized: A natural organizer who thrives on creating structure, maintaining order, and continuously improving daily household routines and workflows to keep a busy home running seamlessly.Proactive and resourceful; anticipates needs and solves problems independentlyExcellent communicator who is professional, direct, and responsiveCalm, steady, and a resourceful problem solverAble to quickly learn the family's routines, prioritize independently, and adapt as daily needs evolveValues professionalism, healthy boundaries, and supporting a private family with integrity and discretionExperience and confident in the kitchen with basic meal preparation, including chopping vegetables, following recipes, and preparing healthy family mealsKey Responsibilities:Family Support & Child AssistanceSupport with school and activity pick-upsLight supervision and back-up childcarePrep backpacks and snacks and water bottlesKid-related errandsHousehold Management & OrganizationCreate and Maintain household organization systemsDaily resets and prep home for cleanersReset of the pantry once per monthLight tidying (dishes, surfaces, vacuum high-traffic areas)Seasonal swaps (clothing, décor, bedding)Prepare and coordinate donation drop-offs (cleaning kids closets, and creating a donation pile once per quarter)Event, holiday and guest prepPacking and unpacking for travel - empowering the kids to packChange batteries, smoke detectors, etcEnsuring the first aid kid is stockedDeep Cleaning & Special ProjectsSteam clean the dining room chairs and couches once per quarterBlow out garage once per monthOrganizational projects (toys, gear) and tidying the playroomInventory & ErrandsRestock pantry, fridge and household suppliesManage running household supply listsManage household orders and subscriptions (Amazon/Costco/Target)Amazon Returns, dry cleaning, gift shoppingMail and package handlingBreakdown boxesMeal Planning & PrepPrep healthy meals 3x per week & healthy snacks such as washing the fruit, berriesEnsure the children are served an early dinner (around 4:45 PM) and are ready for transportation to extracurricular activitiesPrep school lunchesPutting away the GroceryKitchen clean-up and maintenanceLaundry & Linen CarePartner with the family in terms of washing, folding and organizing family laundryHang dry workout clothesSwitching out the towels for the kids once per weekMaintain laundry area tidy and well stockedPet CareFeeding and walkingRefill doggie bowl with waterVendor & Property OversightOversee cleaners, contractors, landscapers and want to help superviseWalk through around the property for seasonal maintenance once per quarterManage outdoor spaces - put away towels, pool toys, outside furnitureAdministrative & Personal Assistant SupportCheck family calendar to make sure extracurricular activities are on timeHow to ApplyPlease submit the following to be considered:A short intro letter telling us a bit about yourself and why this role is a great fit.An updated resume.Three professional references with names, relationships, and contact information.Please note: this role requires a background check.When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry — you can unsubscribe at any time if it's not for you.