Administrative Assistant III

Administrative Assistant III

The Administrative Assistant Level III provides advanced administrative support for project operations by maintaining financial and operational records, verifying reports for accuracy and completeness, compiling information, and assisting with complaint resolution. This role applies thorough knowledge of office procedures to process complex transactions, determine appropriate methods, and complete assignments in support of project requirements.

Essential Duties and Responsibilities

• Be responsible for providing office automation expertise, to create records, compile reports, gather and process data, schedule, coordinate, and track various data sets and office functions correlating to medical equipment maintenance, provide shipping and receiving.
• He/she will be responsible for receiving, storing, recording and issuing repair parts; perform quality control, property management and repair parts management.
• Turn-in and inventory counts
• Preparing travel authorization letters
• Enter, open, close and update work order information into automated systems
• Perform warehousing and inventory management with Government at all depot locations.
• Provide office administration support and prepare general office correspondence
• Assist in data collection and reporting for incoming, stored and outgoing medical equipment
• Process work orders in client's automated systems
• Schedule and coordinate workload with the Production Controller
• Coordinate and interface with shipping and receiving for equipment inventories and turn-in of medical equipment including all necessary
• Documentation and updating Army automated systems.
• Tracks tasks/events/issues to include personnel status
• Receive, store, record, and issue repair parts in support of maintenance operations.
• Track repair parts inventory and maintain supporting documentation.
• Support repair parts accountability and inventory control processes.
• Maintain accurate property records.
• Support property accountability requirements and proper handling of assigned property.
• Perform quality control reviews to ensure accuracy, completeness, and compliance with applicable procedures.
• Verify documentation and operational records meet established standards and requirements.

Travel

• Willingness and ability to travel 0-15% based on client needs

Work Schedule

• To be determined

Qualifications

• High School Diploma or GED required
• Minimum three (3) years of progressively responsible administrative, clerical, logistics, warehouse, maintenance support, or records management experience.
• Possesses all the qualifications of Maintenance Administrative Assistant Level II, with the ability to lead subordinates.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Proficiency in use of internet-based applications and web research tools.
• Must be able to obtain and maintain a NACI Clearance and CACard
• Possess the ability to pass NCIC investigation and scored credit check per federal and contractual requirements.
• Must possess a current forklift operator license.
• Ability to work cross-functionally (internally) and/or (externally).
• Experience working with Government Entity, with the Department of the Army and Department of Defense preferred.
• Working knowledge of Defense Medical Logistics Standard Support (DMLSS), Theater Enterprise-Wide Logistics System (TEWLS), or similar government logistics systems preferred.

Salary

• $28.76/hour + $5.09 H&W (Health and welfare) hourly benefit

Work Environment

• Work is performed mainly in a warehouse or distribution center.
• The area may be noisy, dusty, or involve exposure to fumes from forklifts or other equipment.
• Temperature can vary — some warehouses are climate- controlled, others may be hot in summer and cold in winter.

Physical Demands

• Regularly lift, carry, push, or pull items weighing 25–50 lbs (sometimes up to 75 lbs with assistance).
• Prolonged standing and walking throughout the shift (often 8–12 hours).
• Frequent bending, kneeling, squatting, and reaching to pick up or place materials.
• May involve using ladders, step stools, or order pickers to access shelves.
• Repeated motion of scanning, sorting, or packaging of materials.

Benefits

• 401K Employer Matching
• PTO - Vacation eligibility under this federal contract is governed by the Service Contract Act and becomes available once the required continuous service period is met.
• Sick leave
• 11 Paid Federal Holidays
• Health Insurance
• Dental Insurance
• Vision Insurance
• Employer-paid Life Insurance
• Employer-paid AD&D Insurance
• Employee-paid voluntary benefits
• Employee development resources

Equal Opportunity Employer

Capital i is an equal opportunity employer. We prohibit discrimination and harassment of any kind based on any protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Capital i makes hiring decisions based solely on qualifications, merit, and business needs at the time. Capital i is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, you may contact us at View email address on click.appcast.io.

Federal Government Contractor As a federal government contractor, Capital i is committed to taking affirmative action to employ and advance protected veterans and individuals with disabilities.

Work Authorization

Capital i considers applicants who are U.S. lawful permanent residents, eligible employment-based green card portability candidates (with a Form I-485 filed at least 180 days prior for a same or similar role), and individuals with valid F-1 or J-1 employment authorization for temporary positions only. Capital i does not provide immigration sponsorship.

Please note: Certain roles may support federal contracts and therefore require U.S. citizenship, specific residency history, or eligibility for a security clearance. Candidates not meeting applicable federal contract requirements will not be eligible for those roles.