Litigation Legal Secretary

Porter Hedges is seeking a Legal Secretary to provide comprehensive administrative and legal support to our attorneys in the Litigation Practice Group. Responsibilities vary based on assigned attorneys and practice area, requiring adaptability, strong attention to detail, and the ability to manage competing priorities in a fast‑paced environment. This role demands a high level of professionalism, discretion, and knowledge of litigation procedures and court rules. KEY RESPONSIBILITIES Each Legal Secretary’s responsibilities differ according to the area of law and attorney preferences. The following represents core duties required for success in this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Drafts, types, and edits a variety of legal documents, including pleadings, correspondence, and memoranda of a confidential and complex nature; formats documents in compliance with applicable court rules, including preparation of tables of contents and authorities; proofreads all work for accuracy. Researches applicable state and federal court rules and works closely with attorneys to ensure adherence to procedural requirements. Prepares and files legal documents with courts and administrative agencies, including electronic filing (e‑filing). Maintains and monitors litigation calendars, including hearings, deadlines, depositions, and meetings; partners with the Docketing Department to ensure accuracy and timeliness of all entries. Tracks deadlines and maintains tickler systems to ensure compliance with court schedules and client requirements. Assists with preparation for depositions, hearings, mediations, trials, and other litigation proceedings, including organizing exhibits and materials. Coordinates workflow and projects with internal departments to ensure timely and accurate completion; reviews completed work product for quality and adherence to instructions. Enters and edits attorney time in the firm’s timekeeping system; reviews billing proformas and assists with invoice processing and distribution as needed. Prepares new business intake materials, including opening file memorandums (OFMs) and conflict checks. Maintains and organizes electronic and physical case files; collaborates with file clerks on file maintenance and off‑site storage; retrieves case materials as requested. Answers and manages telephone communications for assigned attorneys; takes accurate and detailed messages. Processes incoming and outgoing mail, identifying and escalating time‑sensitive materials. Maintains attorney contact lists and updates as needed. Coordinates meetings, conference calls, and client visits, including scheduling, logistics, and catering arrangements. Greets clients and visitors and ensures a professional, welcoming environment. Prepares expense reimbursements, check requests, and coordinates vendor payments; assists with travel arrangements as needed. Assists with special projects, including client and holiday gift coordination. Provides backup support to other legal secretaries as needed. Performs additional duties as assigned by attorneys, the office manager, or firm leadership. QUALIFICATIONS High school degree or equivalent required; associate’s or bachelor’s degree preferred. Minimum of 3 years of litigation legal secretary experience in a law firm environment. Strong knowledge of state and federal court procedures, rules, and e‑filing systems. Advanced proficiency in Microsoft Office Suite, particularly Word (including document formatting features such as styles, tables of contents, and tables of authorities). Experience with legal software systems such as document management and billing platforms (e.g., iManage, NetDocuments, Elite 3E, Aderant, or similar) preferred. Exceptional organizational, proofreading, and time‑management skills, with strong attention to detail. Strong written and verbal communication skills. Service‑minded approach with a strong client service orientation and responsiveness to attorney and client needs. Ability to manage multiple priorities and meet deadlines in a fast‑paced environment. High level of professionalism and ability to handle confidential information with discretion. Ability to work both independently and collaboratively as part of a team. Ability to work a minimum of 40 hours weekly and additional hours as needed. COMPENSATION AND BENEFITS The level of pay within the range will depend on a variety of job‑related factors that may include, but not limited to, qualifications, education, and relevant job experience. Eligible for remote work after working at the firm for 90 days. Robust benefits package including medical, dental, vision, and life insurance, telemedicine, well‑being program, short‑ and long‑term disability insurance, parental leave benefits, health savings account contributions (with applicable medical plan), and option to participate in the firm’s 401(k)/discretionary profit‑sharing plan after 30 days of service. Central downtown location and choice of firm‑paid garage parking or monthly METRO bus pass. Access to our building’s gym at no additional cost. Access to the building’s amenity floor, which includes virtual Topgolf, shuffleboard, pool table, and more. Porter Hedges LLP is an Equal Opportunity Employer. #J-18808-Ljbffr