Litigation Legal Secretary

Litigation Legal Secretary Downtown Houston Area A Texas based firm located in the Downtown Houston area is seeking a Litigation Legal Secretary with commercial litigation/defense experience to join their firm. This firm offers a great work culture, benefits, and paid parking. Excellent in English Proofread and redline documents to ensure accuracy and quality control of grammar, spelling, punctuation, and syntax in final format Draft various forms, correspondence, memoranda, status reports, project work, and court documents Edit, finalize, format and distribute documents Prepare reports, tables and Excel documents Assist with trial preparation: manage trial exhibits, prepare trial notebooks, maintain expert binders, perform jury research and communicate with experts and fact witnesses Assist with district court to Appellate process from U.S. District, Court of Appeals, Circuit Court through to the U.S. Supreme Court Manage calendar and meeting coordination, including availability of attendees, meeting notification and reminders, conference room and equipment set-up, beverage and meal orders, and preparation of meeting materials Set up and maintain firm files including accurately organizing documents and where applicable file documents in binders. Maintain files in electronic format. Timekeeping including input and editing attorney time entries utilizing the Firm's software Responsible for phone coverage as needed. Use proper vocabulary; take messages accurately and legibly; handle calls and voice mail in attorneys' and/or paralegals' absence; maintain records of necessary names and phone numbers Prepare expense reports, conflict checks, new matter memos, check requests, etc. Coordinate travel arrangements, including air, hotel, and car plans for attorney off-site meetings and events Cover other desk assignments when needed and offer assistance to other secretaries on the team Utilize firm resources to assure that all work is completed in a timely manner All other special duties as assigned by Attorney, Paralegal or Administration Occasional overtime as necessary Knowledge/Skills Required Minimum of 3 years of relevant work experience in a professional environment which includes responsibility in managing litigation matters Working knowledge of Appellate briefs, filing and process Working knowledge of various Court systems and filing requirements Good knowledge of Microsoft Word and other software such as Adobe, Excel, and Microsoft Outlook Ability to accurately type 65 wpm Excellent spelling and grammar skills Ability to learn new software specific to the needs of the assignments HOUGW34