Resident Project Coordinator

Title : Resident Project Coordinator
Location : Oakdale, MN
Job Type : Permanent
Compensation : $25 - $27/hr
Industry: Real Estate
---
About the Role
Our client, a well-established property management and multifamily housing organization based in Oakdale, MN, is seeking a Resident Project Coordinator to serve as the primary on-site liaison and support resource across their portfolio of residential properties. This role is ideal for a highly organized, people-focused professional who thrives in a dynamic environment where project coordination, resident relations, and operational support intersect. The Resident Project Coordinator will play a critical role in supporting ownership initiatives, improving operational efficiency, enhancing the resident experience, and ensuring successful execution of projects and property needs across assigned sites.
Job Description
The Resident Project Coordinator provides day-to-day coordination and administrative support for ownership's capital improvement projects (CIPs), operational improvement initiatives, incident response, and ongoing property support needs. This position acts as the central point of coordination for site-related activities and resident inquiries, ensuring strong communication between ownership, residents, vendors, and operational teams.
Ownership & Project Team Support

• Provide direct administrative and operational support to ownership's project team across multiple properties.
• Assist with planning, tracking, and coordinating operational projects and capital improvement projects (CIPs) for the current year, and recommend suggested CIPs for future budgeting needs.
• Support project execution by coordinating schedules, meetings, vendors, documentation, site logistics, on-site support, and resident communications.
• Maintain project files, budgets, timelines, reports, and status updates for ownership review.
• Act as a liaison between ownership, contractors, property staff, and residents during active projects.
• Monitor project milestones and escalate delays, risks, or site concerns as needed.

Incident & Operational Support

• Respond to and coordinate support efforts for property incidents, emergencies, and operational disruptions.
• Assist with documentation, vendor dispatching, insurance requests and follow-up, and resident support following incident impact.
• Work closely with site teams to identify operational deficiencies and support corrective action plans.
• Coordinate and track operational maintenance initiatives and property improvement efforts.

Bid & Vendor Coordination

• Assist with obtaining, organizing, and reviewing bids for operational projects and projected capital improvements, dependent upon budgets.
• Coordinate contractor walkthroughs, proposal collection, insurance documentation, and vendor onboarding.
• Support ownership in evaluating vendor proposals and project scopes.
• Maintain vendor relationships and ensure timely communication throughout project timeframes.

Resident Relations & Site Support

• Serve as the primary resident support contact for project-related and site-specific inquiries.
• Communicate project schedules, service interruptions, updates, and expectations to residents in a professional manner.
• Address resident concerns and coordinate resolutions with property management and ownership teams.
• Maintain a visible and responsive presence at assigned sites to support ongoing operational and resident needs.
• Assist with resident notifications, meetings, and property communications during active projects or incidents.

Reporting & Administrative Support

• Prepare reports, summaries, meeting notes, and project updates for ownership and leadership teams.
• Track budgets, invoices, purchase orders, and project-related expenses as assigned.
• Maintain accurate records of resident communications, project documentation, and vendor activity.

Qualifications
Required Qualifications:

• High School Diploma or equivalent.
• 3-5+ years of project management and/or property management experience.
• Strong organizational skills and attention to detail.
• Ability to effectively communicate with multiple groups and respond to residents in a timely manner with diplomacy and tact.
• Experience managing budgets and the ability to monitor financial reporting.
• Ability to work independently while maintaining strong collaboration with ownership and operational teams.

Preferred Qualifications:

• Experience with Microsoft Office software.
• Experience with property management software.
• Experience coordinating vendors, contractors, and operational projects.
• Knowledge of property operations, maintenance coordination, and capital improvement processes.

Benefits
Our client offers a comprehensive benefits package that includes Medical, Dental, and Vision coverage, along with employer-paid Life and Disability insurance and a range of additional Ancillary benefits to support your well-being. Employees enjoy a 401(k) plan with an immediately vested employer match, ensuring your retirement savings grow from day one. We also provide a generous PTO policy to support work-life balance and time away when you need it most. How to Apply
Take the first step on your new career path!  To submit yourself for consideration for this role, simply click the apply button and complete our mobile-friendly online application. Once we’ve reviewed your application details, a recruiter will reach out to you with next steps! Equal Opportunity Statement
As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you!

#BP.Indeed #LI-LK1 #LI-Onsite