Office Services Coordinator

Job Description

Job Description

Office Services Coordinator

Albany, NY

Fusco Personnel is actively recruiting for an Office Services Coordinator to join our well-respected client in the Albany, NY area. The ideal candidate will manage the front desk and support day-to-day administrative operations.

This is a full-time, direct-hire position with a competitive benefits package. If you are interested and have the qualifications, please apply today!

Duties and Responsibilities

• Handle communication with clients, vendors and visitors via phone, e-mail and in-person.
• Answer multiple-line phone system, directs calls, takes messages and relays information timely and accurately.
• Provide office administrative and clerical support to attorneys and legal assistants including filing paperwork (physical and electronic), scanning, processing office supply orders, etc. 
• Assist in coordinating office events/activities and hospitality requests such as placing catering orders, overseeing conference room set-up/ clean-up, and assisting with office-based events.
• Oversee all Office Video Conference meetings and troubleshoot IT issues, on any needed basis. 
• Record management tasks including opening and creating physical client files, preparing files to be closed, drafting file closing letters, notifying accounting of closing, and assisting with file transfers within domicile office. 
• Assists with firm-wide Administrative Process group overflow including preparation and follow-up on check requests, retainer and engagement letters, data entry of attorney contacts, and proforma edits, on an as needed basis. 
• Maintain a clean, neat, and organized office common areas. 

Minimum Qualifications

• 2+ years of relevant experience in an office environment
• Strong proficiency in MS Word, PowerPoint, Excel, and Outlook
• Experience operating a multi-line telephone system
• Exceptional interpersonal and client service skills
• Multi-tasking and time management skills, with ability to prioritize tasks
• Ability to maintain confidentiality and act with discretion

Salary

$20.00-$22.00/hour

Fusco Personnel takes great pride in successfully matching talent and culture for our valued clients. We accomplish this through the hard work and expertise of our exemplary specialty recruiters and staff.

 

Whether you are contemplating your next career move, or you are seeking the key players to bring your business to the next level – consider contacting our experts.

 

Fusco Personnel is a NYS Certified Women Business Enterprise (WBE) and an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer