Accounting Clerk

Position Summary

The Accounting Clerk / Junior Accountant (Level 1) plays an important role in supporting the day-to-day financial operations of the Metlakatla Development Corporation (MDC) and its subsidiaries. This position ensures that accurate, timely, and reliable financial information is available to guide decision-making, support business growth, and maintain accountability to shareholders and community members. This is a one-year, full-time, maternity-covered position with the possibility of extension or permanent employment.

Key Responsibilities

1. Financial Recordkeeping

• Record daily financial transactions into the accounting system with accuracy and timeliness.
• Assist with preparing and posting journal entries for various accounts.
• Organize and maintain electronic and paper filing systems for invoices, receipts, and other financial records.
• Ensure all financial information is maintained in compliance with internal controls and external reporting requirements.

2. Accounts Payable & Receivable

• Process vendor invoices by reviewing coding, ensuring accuracy, obtaining appropriate approvals, and preparing payments.
• Manage accounts receivable by preparing invoices, issuing statements, and monitoring collections.
• Follow up on overdue accounts professionally and promptly.
• Reconcile expense claims, ensuring proper documentation and adherence to MDC’s financial policies.

3. Payroll Support

• Collect, verify, and input employee timesheets into payroll systems.
• Support bi-weekly payroll processing, depending on the pay schedule.
• Maintain employee payroll files and ensure the confidentiality of sensitive information.
• Prepare journal entries and reconciliations for payroll-related accounts.

4. Bank & Account Reconciliations

• Assist in reconciling bank accounts, credit card statements, and petty cash accounts each month.
• Identify discrepancies and work with the Senior Bookkeeper to resolve them.
• Learn reconciliation techniques through guided practice, gradually taking on more responsibility for completing reconciliations independently.
• Ensure reconciliations are completed in accordance with internal deadlines and audit requirements.

5. Reporting & Compliance

• Assist with preparing monthly, quarterly, and annual financial reports for management and stakeholders.
• Support variance analysis by comparing actual spending against budgets.
• Assist in tracking grant, funding, and project-specific reporting requirements.
• Contribute to year-end financial reporting and support external audit processes by organizing and providing required documents.
• Develop knowledge of compliance requirements (e.g., GST/PST, T4, etc.) under supervision.

6. Assigned Entity Administrative and Clerical Support

• Provide general administrative support, including filing, scanning, photocopying, and correspondence.

• Manage incoming and outgoing mail, email communication, and telephone inquiries.
• Prepare reports, memos, forms, and document templates as required.
• Maintain organized electronic and physical filing systems for operational, HR, and logistics records.
• Assist with data entry, record updates, and documentation relating to shipments, vehicle logs, safety checks, and dispatch activities.
• Support the General Manager and Operations Manager with scheduling meetings and coordinating travel and operations.
• Track and log operational metrics, including mileage, service checks, staffing schedules, or other logistics data as directed.
• Assist with preparing operational paperwork such as manifests, checklists, and compliance documentation.
• Serve as a primary point of contact for general inquiries from clients, partner organizations, and staff.
• Coordinate communication between internal teams to support efficient workflow.
• Maintain office supplies inventory and place orders as needed.

Note:  Perform all other tasks within the scope of the position and in accordance with the employee’s experience and qualifications.

Education, Experience and Knowledge

Education & Training

• Diploma or certificate in Accounting, Finance, Business Administration, or a related field is preferred.
• Enrollment in, or willingness to pursue, additional training or certification (e.g., CPA program, bookkeeping accreditation) is considered an asset.

Experience

• Minimum 1–2 years of bookkeeping, accounting, or finance-related experience.
• Experience working with accounting software such as Sage 300, QuickBooks, or an equivalent platform.
• Experience in payroll processing and GST/PST remittances is an asset but not required.
• Experience working in Indigenous-owned businesses or community organizations is considered an asset.

Knowledge, Skills, & Abilities

• Solid understanding of bookkeeping principles and accounting practices, or willing to learn.
• Strong proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Excellent attention to detail and accuracy in data entry and recordkeeping.
• Ability to work both independently and collaboratively as part of a team.
• Strong time management, organizational, and prioritization skills.
• Excellent communication and interpersonal skills, with the ability to interact professionally with colleagues, vendors, and community members.
• Eagerness to learn, take direction, and progressively assume greater responsibilities.
• Commitment to confidentiality and integrity in handling financial information.

Working Conditions

• Standard office environment based in Prince Rupert, BC.
• A shared schedule between Gat Leedm Logistics (an MDC entity office) and MDC main office will be required.

Submission Deadline:

• Open until filled.