Office Manager

Office Manager

Phoenix-Office - Phoenix, AZ 85012

Overview

Level Experienced Position Type Full Time Job Shift Day Education Level High School Travel Percentage Negligible Category Admin - Clerical

Description

This position plays a key role in managing all activities and functions associated with Schuff Steel headquarters. The Office Manager organizes and prioritizes daily tasks and functions that enable the Operations Teams (Sales, Estimating, and Project Management) to carry out mission critical objectives. The Office Manager regularly exercises independent judgment and typically operates autonomously.

We are looking to hire an energetic, highly motivated team player to join our growing team. The Schuff Steel Team has worked on some of the most amazing building structures in North America. Please consider joining our dynamic team of professionals. Apply today.

Key Performance Objectives:

• Maintain and order inventory of office supplies (stationary, lunchroom and janitorial).
• Negotiate the pricing and purchasing of vendor products for office services (janitorial, shipping, copier and print services).
• Reconcile, code and approve department invoices for payment.
• Maintain record retention program which includes database management and destruction scheduling for assigned operational areas of the business.
• Maintain reliable incoming/outgoing mail process and procedures.
• Plans, coordinates and executes the setup of company functions and special events.
• Manages building security system which includes adding and deleting profiles for new and terminated employees. Works with Human Resources on the timing of new hires and terminations.
• Works with HR and Department Managers on all incoming new hires ensuring proper equipment ordered and procured.
• Greets and assists all incoming employees and visitors (e.g. vendors, customers, third party contractors, and job interview applicants) ensuring all safety and health office protocols are followed.
• Provide customer service and support to all assigned Office Departments. Acts as a team player to all business units assisting where and when needed.

Work Experience

At least Three (3) years related experience as an Office Manager or Office Administrator in a construction/engineering/architecture environment where meeting and greeting customers, vendors, and visitors is frequent.

Education/Training

HS Diploma or equivalent. Continuous Education in training courses such as MS Office and MS Windows is highly preferred.

Specialized Knowledge Certificates & Licenses

Demonstrated knowledge of office procedures related to purchasing and coordination of office materials and equipment. Working knowledge of building safety and waste removal standards; Working knowledge of ADA and building compliance codes.

Software & Technology

Position will require the frequent use of Microsoft Products and Blue Beam PDF Software.

Work Environment

Position may require frequent road travel between office locations as needed and required. A clean driving record will be required due to required road travel. Current and valid driver's license and proof of acceptable insurance is required. This position is generally indoors in a climate-controlled office. However, frequent trips to deliver/pick up materials and items are common. Reasonable accommodations will be made upon request for those who have disabilities that qualify under the American with Disabilities Act.

At Schuff Steel, we believe our employees are our greatest asset. Our team environment is based on respect, effective communications, and accountability. We believe employees should have great working conditions along with opportunities to grow and develop. We proudly promote a diverse and inclusive workplace where everyone has a chance to be successful.

Schuff Steel is an Equal Opportunity Employer.

Rated by ENR as a leading builder in America, please consider joining our elite organization today. Apply directly. No agencies