Senior Administrative Assistant

Senior Administrative Assistant Company Overview: Netlist, Inc. (OTCQB: NLST) is a leading provider of high-performance modular memory subsystems and next-generation storage-class memory solutions. We specialize in cutting-edge technologies that enable innovation in AI, cloud computing, and enterprise infrastructure. Our product portfolio includes DDR4/DDR5 DIMMs, NAND-based SSDs, and advanced interconnect technologies such as CXL and PCIe. Join our world-class engineering team and be part of shaping the future of memory and storage architecture. Position Summary: The Senior Administrative Assistant provides administrative support to Human Resources and assists with the day-to-day operation of the Irvine office. This position supports HR administration, employee activities, office services, facilities coordination, purchasing and inventory, and general administrative projects. The position requires a highly organized, dependable, and service-oriented individual who can manage multiple priorities and work effectively with employees, vendors, and management. Key Responsibilities: Provide administrative support to the Senior Manager, Human Resources and assist with day-to-day HR activities. Assist with new hire onboarding and employee departures, including onboarding schedules, paperwork, background checks, badges, and other administrative activities. Assist with maintaining employee information and records in Paycom and ensure HR records are accurate and up to date. Prepare Personnel Action Forms (PAFs) and other employee documentation as directed. Assist with benefits administration, open enrollment, employee communications, and 401(k) coordination. Support interview scheduling, employee recognition, training, employee engagement activities, and company events. Prepare spreadsheets, correspondence, presentations, agendas, and other administrative materials. Maintain confidentiality of employee and company information. Coordinate day-to-day administrative needs for the Irvine office. Order employee lunches, office supplies, breakroom supplies, beverages, and other office-related items. Maintain office inventory and proactively replenish supplies. Maintain organized conference rooms, breakrooms, supply areas, and common areas. Coordinate incoming and outgoing mail, FedEx, UPS, USPS, courier services, and deliveries. Coordinate employee office and building access badges. Assist with employee gym enrollments and access issues. Identify routine office and facility maintenance needs and coordinate repairs with the Irvine Company, contractors, and appropriate vendors. Coordinate vendor access and follow up on open maintenance and service requests. Assist with office and workstation moves, furniture needs, equipment repairs, and office reconfigurations. Coordinate routine services for copiers and other shared office equipment. Required Qualifications: Bachelor’s Degree from an accredited college or university Advanced Microsoft Outlook, Word, and Excel skills, including logic, pivot tables, formulas and VLOOKUP functions. 2 plus years of administrative experience as an administrative assistant or in a similar role Strong organizational and time-management skills Excellent communication and interpersonal abilities Ability to multitask and prioritize effectively Demonstrated ability to handle confidential and sensitive information with a high degree of discretion, professionalism, and sound judgment. Pay Range: $34 to $36 per hour #J-18808-Ljbffr Netlist Inc