Academic Program Coordinator, Academic Operations

Academic Program Coordinator, Academic Operations Jul 20, 2026 $28 - $32/hour AcademicProgramCoordinator, Academic Operations USC is a leading private research universitylocatedin Los Angeles—a global center for arts, technology, and international business. As the city’s largest private employer, responsible for more than$8 billionannually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic schools and units. As a USC employee, you will enjoy excellent benefits andperkswhile becoming part of the Trojan Family—the faculty, staff, students, and alumni who make USCa great placeto work. The USC Thornton School of Music isseekinga highly organized, detail-oriented Academic ProgramCoordinatorto provide administrative, financial, and operational support for academic and programmaticactivities. For more information about the school, please visit us at . This position plays a critical role in ensuring the efficient coordination ofcurricular offerings,events, guest engagements, financial transactions, scheduling, and administrative operations.The position also supports the planning and coordination of recurring academic program activities and annual operational cycles to ensure the consistent delivery of programobjectivesin the Division of Contemporary Music. For more information about the program, please visit us at . The successful candidate will be a proactive problem-solver with exceptional customer service skills, strong financial and administrative experience, and the ability to manage multiple priorities in a fast-paced environment. This role requires sound judgment, attention to detail, and the ability to work independently while collaborating effectively with faculty, staff, students, and external partners.The successful candidate willdemonstrateinitiative and take ownership of recurring responsibilities and annual processes, ensuring projects are carried through to successful completion. The individual will serve as a proactive administrative partner byanticipatingneeds, monitoring critical deadlines,maintainingoperational continuity, providingtimelyreminders and follow-up, and contributing ideas that support program growth and excellence. This position is 100% onsite at USC's University Park Campus. Primary Responsibilities Administrative & Program Support Provide comprehensive administrative support for academic and departmental operations while working closely with the Program Chair to support the implementation of program priorities and ongoing academic operations. Coordinate meetings, events, guest visits, and special projects. Maintain calendars, schedules, and program timelines. Replace with:Maintainand proactively manage calendars, schedules, program timelines, and recurring annual program activities. Facilitate communication among faculty, staff, students, and external partners. Manage document preparation, correspondence, and records. Support onboarding activities for faculty, guests, speakers, and other visitors. Providereporting eachsemesteron facultyteachingdutiesandassignment ofstudentsto facultystudios;monitorchanges instudentenrollmentinspecifiedinstructionalactivities. Partner with the Program Chair toanticipateoperational needs, monitor critical timelines, and support strategic priorities through proactive planning, communication, and follow-through. Financial & Budget Administration Handle budget tracking, processing,and reconciliation. Processto purchaseorders, requisitions, invoices, and reimbursements. Coordinate vendor setup and payment processing. Monitor expenditures andmaintainaccuratefinancial records. Support travel arrangements and expense reporting. Generate financial and operational reports as needed. Event & Guest Coordination Coordinatelogisticsfor meetings, events, and special programs. Manage guest scheduling, travel arrangements, and campus visits. Support both on-site and off-site activities asrequired. Oversee event planning and coordinate operational resources and services, delivering day-of support to ensure events run efficiently and effectively. Data Management & Reporting Maintainaccuraterecords, databases, program documentation, and documentation of recurring annual processes to support continuity and consistent program operations. Prepare reports and track key operational metrics. Monitor deadlines and ensuretimelycompletion of assigned processes. Support data collection and reporting initiatives. Preferred Qualifications Bachelor's degree or equivalent combination of education and experience. Two or more years of progressively responsible administrative, operations, program coordination, or financial support experience. Strong financial acumen, including budget tracking, invoice processing, and vendor management. Advancedproficiencywith Microsoft Excel, Google Workspace, Microsoft Office,Workdayand othertechnology platformssuch asSIS,Concur. Strong organizational and project management skills. Exceptional customer service orientation with a demonstrated commitment to responsiveness, professionalism, discretion, relationship-building, and deliveringa high levelof support to faculty, students, staff, alumni, guests, and external partners. Demonstrated ability to manage projects and recurring annual processes through planning, execution, and follow-through. Demonstrated ability to work independently, prioritize competing demands, and meet deadlines. Excellent written and verbal communication skills. Experience in higher education, event coordination, business operations, or administrative services is preferred but notrequired. Demonstratedability toanticipatestakeholder needs, exercise sound judgment, and take proactive action to support organizational goals and leadership priorities. Additional Information This position requires regular, on-site presence and is100% onsiteat USC's University Park Campus. Scheduling flexibility isrequired, including occasionalovertime,eveningand weekend work to support events and operational needs. Due to critical business operations and peak activity periods, certain blackout periods for vacation and time-off requests may apply. Candidates do not need a music background or performance experience to be successful in this role. Demonstrated ability toidentifyopportunities for process improvement, operational efficiency, student engagement, and program enhancement, and to bring forward thoughtful recommendations. Why USC? Comprehensive health, dental, and vision coverage Tuitionassistancefor employees and eligible family members Professional development and career growth opportunities Discounts to USC sporting events and campus activities Access to a wide range of employee wellness programs Salary Hiring Range The hourly base salary range for this position is$28.00 – $32.50 per hour. When extending an offer of employment, USC considers factors including experience, education, skills, internal equity, applicable laws, and organizational needs. Minimum Qualifications Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Field of Expertise: Directly related professional experience in program specialization, e.g., counseling or teaching. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the ** Background Screening Policy Appendix D ****for specific employment screen implications for the position for which you are applying.** We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at View phone number on click.appcast.io, or by email View email address on click.appcast.io . Inquiries will be treated as confidential to the extent permitted by law. Keck Medicine of USC is a premier academic medical center offering specialized care and cutting-edge research through its hospitals and clinics in Southern California. #J-18808-Ljbffr University of Southern California