Front Desk Coordinator

Job Description

Job Description

We are looking for a Front Desk Coordinator to support daily office operations in Scottsdale, Arizona. This Long-term Contract opportunity is ideal for someone who enjoys being the first point of contact, keeping administrative tasks organized, and helping the office run smoothly. The role offers room to learn and grow, and construction industry experience is helpful but not required for someone eager to build their skills.

Responsibilities:
• Welcome visitors and provide attentive front desk support as the primary administrative presence in the office.
• Answer and direct incoming calls through a multi-line phone system while handling general inquiries courteously.
• Maintain organized records by scanning, filing, and updating office documents accurately.
• Process incoming mail and coordinate the distribution of correspondence and packages to the appropriate team members.
• Review and forward invoices to the correct internal contacts to support timely processing.
• Make outbound calls as needed to gather information, confirm details, or assist with routine follow-up tasks.
• Track and organize W-9 forms and certificates of insurance to help maintain current vendor documentation.
• Order and monitor office supplies and prepare waiver documents to support day-to-day business needs.• Prior experience in a front desk, receptionist, concierge, or administrative support role.
• Ability to manage a multi-line phone system and handle inbound calls in a courteous and efficient manner.
• Proficiency with Microsoft Office applications, including Outlook, Excel, and Word.
• Strong organizational skills with close attention to detail when handling documents and office records.
• Comfortable balancing multiple tasks in a fast-paced office environment.
• Effective written and verbal communication skills with a customer-service approach that is attentive to detail.
• Construction industry exposure is preferred, but training will be provided for a motivated candidate.