Assistant Clinical Research Coordinator

Job Description The Department of Radiation Oncology is hiring an Assistant Clinical Research Coordinator to support the clinical research of several faculty physicians. This is a unique opportunity to receive mentorship from faculty on the cutting edge of radiation oncology, work closely with research teams to produce world‑class clinical research, and gain insight into academic medicine. The Assistant Clinical Research Coordinator will perform administrative support duties related to the collection of clinical data and/or the coordination of clinical studies. General administrative support for the faculty, including managing calendars, scheduling meetings, and answering phone calls, is also required. The Assistant Clinical Research Coordinator will work under the direction and supervision of the faculty physicians, radiation therapy division manager, and clinical research manager. Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world. Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and lifelong learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award‑winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. Duties Include Research Duties (50%) Collect patient information by reviewing electronic medical records and organize data for analysis in retrospective research studies. Interface with patients in order to administer research questionnaires. Perform telephone or in‑person interviews to gather data. Call patients for consents, reminders, or other requirements. Correspond with the Institutional Review Board and the SCI Clinical Trials Office to open, close, and renew research studies, register new patients consented for clinical studies, and assist with adverse event and case report forms. Perform clerical duties in the preparation of regulatory documents. Maintain all forms and documents, including consent forms and master subject logs. File all appropriate correspondence. Assist in the preparation and publication of research abstracts and manuscripts by working with biostatisticians, residents, and faculty to analyze completed data and write up research findings. Consent patients for blood draws, urine or saliva collection in non‑interventional, prospective research studies. May be required to prepare, process, and ship specimens and samples accurately under well‑defined requirements. May work closely with and assist the Clinical Research Coordinators on prospective trials. Non‑Research Duties (50%) Schedule meetings and interviews for faculty, update calendars, and reserve meeting locations. Arrange travel in compliance with department, university, and sponsor policies. Answer phone calls from patients and hospital support staff and forward to scheduling team and new patient coordinators. Communicate patients’ concerns or questions to nurses and faculty. Submit expense reimbursements for faculty. Renew memberships and journal subscriptions for faculty. Assist in billing patients and insurers by filling out relevant documents. Retrieve and send faxes and routine correspondence regarding patient information and deliver scans to nurses. Send emails to team members, hospital staff, and faculty. Respond promptly to email correspondence. Duties may vary based on faculty’s research studies. Applicants are required to upload a cover letter and résumé to be considered for this opening. Other duties may also be assigned Desired Qualifications Four‑year college degree in a related field. Prior clinical or research experience, including undergraduate experience. Experience with project management or coordination. Experience working with healthcare professionals and clinical research participants. Experience with university related research policies and procedures. Experience working with Internal Review Boards. Strong organization, independence, and attention to detail. Responsibilities Core Duties Schedule and/or call subjects for appointments; contact participants with reminders or other requirements. Prepare, distribute, and process questionnaires. Perform clerical duties in the preparation of regulatory documents. Maintain all forms and documents, including consent forms and master subject logs. File all appropriate correspondence. Assist with the screening, recruiting, and obtaining consent of study participants. Review medical records and/or perform telephone or in‑person interviews to gather data, as needed. Administer standard study questionnaires and tests, score test measurements and questionnaires, and code data for computer entry. Perform quantitative review of forms, tests, and other measurements for completeness and accuracy. Extract data from source documents for research studies as directed. Collect data and complete case report forms. Perform basic measurements and tests on patients according to protocol, such as obtaining vital signs and performing phlebotomy and EKG, after appropriate training/certification. Collect study specimens according to protocol. Prepare, process, and ship specimens/samples accurately under well‑defined requirements. Order and maintain equipment and supplies. Process study compensation payments and thank‑you letters to subjects upon completion of trial activities. Assist with post‑study activities, as needed. Minimum Education And Experience Two‑year college degree and one year of relevant experience or an equivalent combination of experience, education, and training. Knowledge, Skills And Abilities General knowledge of medical terminology. Certificates And Licenses Required Working toward certification(s) to perform basic patient measurements and tests, such as phlebotomy and EKG. Must possess and maintain a valid California non‑commercial Class C Driver’s License, if applicable. Drivers License Requirements Must possess and maintain a valid California non‑commercial Class C Driver’s License. Ability to drive day or night. When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements. #J-18808-Ljbffr