Legal Secretary

Legal SecretaryAddison Group is partnering with our client to hire a skilled Legal Secretary to support attorneys within a busy legal environment. This role is responsible for providing administrative and clerical support, ensuring efficient day-to-day operations, and assisting with the preparation and management of legal documentation. The ideal candidate is highly organized, detail-oriented, and experienced in handling sensitive information with discretion.Key ResponsibilitiesManage incoming calls for attorneys and legal staff, taking detailed and professional messagesPrepare, format, and proofread legal correspondence and documents across various practice areas, including real estate mattersCoordinate the setup of new client files, including conflict checks and file organization (both digital and physical)Draft and process client engagement documentation and ensure proper executionAssist with document creation and revisions using industry-specific software and toolsSupport attorneys with filings and documentation related to state and regulatory requirementsOrganize and maintain legal records, including title documents and supporting materials for reviewCompile and finalize closing binders and related documentationHandle incoming and outgoing mail, ensuring timely and accurate distributionEnter attorney and paralegal billable time into the appropriate systemMaintain organized filing systems and ensure documents are stored accuratelyProvide general administrative and client support as neededPerform additional duties to support the legal team and office operationsQualifications3–5 years of experience in a legal administrative or legal secretary role (commercial real estate experience preferred)High school diploma or equivalent requiredProficiency in Microsoft Office applications, including Word and ExcelExperience with document editing and redlining, including working with PDF and Word conversionsStrong typing accuracy and familiarity with general office equipmentExcellent written and verbal communication skillsAbility to manage multiple priorities and meet deadlines in a fast-paced environmentExperience with time entry and client interactionFamiliarity with legal terminology, particularly within real estate documentationStrong organizational skills and attention to detailAbility to work both independently and collaborativelyProfessional demeanor with a high level of reliability and accountabilityFlexibility to work additional hours when neededAddison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.