HR Assistant

About Company:

The Father's Table is a privately owned, national dessert manufacturer located in Central Florida. Our company values and products have successfully made us the #1 branded cheesecake in the retail in-store bakery. Our expended offerings beyond cheesecakes include cake rolls, and school lunch items.


Our goal is to make the best quality products at the most affordable prices, while having a positive impact on our local, national and international community.


Today, our products can be found in National Retail accounts, Food Service, Wholesale Clubs, Convenience Stores and School Lunch Programs.


The Father's Table Careers

About the Role:

SUMMARY

The HR Administrative Assistant provides administrative and front-line support to the Human Resources department. This position represents the company in a professional manner, maintains employee records, supports routine employee inquiries, assists with onboarding, benefits administration, employee engagement activities, HRIS data and reporting, and other HR initiatives. The HR Administrative Assistant serves as Tier 1 support for employees and routes complex or sensitive matters to the appropriate HR team member or department.

EDUCATION AND/OR EXPERIENCE
• Associate or Bachelor's degree in human resources, Business, Office Administration, or a related field preferred.
• 2 to 5 years of experience in Human Resources and office administration.

QUALIFICATIONS
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks and priorities.
• Strong Microsoft Office skills, especially Word, Excel, Outlook, and PowerPoint; ability to learn and use HRIS and employee communication systems.
• Ability to communicate professionally and effectively with employees, applicants, visitors, vendors, and members of management.
• Ability to represent the company in a professional manner.
• Must possess a high level of interpersonal skills and discretion when handling sensitive and confidential information and situations.
• Must be able to work in a fast-paced environment, prioritize workload, meet deadlines, and escalate matters appropriately.
• Must be able to flex work schedule occasionally, including coming in early or staying late to support employee events, benefit enrollment sessions, training, or other business needs.

PRIMARY DUTIES AND RESPONSIBILITIES
• Answers and directs departmental phone calls and assists employees and visitors at the HR office/door.
• Receives, distributes, ships, and coordinates packages, mail, and HR-related correspondence.
• Schedules appointments, reserves conference rooms, and coordinates meeting and event logistics.
• Maintains employee records and files, including filing and uploading HR documentation into the HRIS.
• Handles confidential and non-routine information with discretion and in accordance with HR procedures.
• Serves as Tier 1 support for employees by responding to routine questions regarding HR policies, benefits, and procedures; routes or escalates complex inquiries and concerns to the appropriate HR team member or department.
• Performs employment verifications (VOEs) and prepares other routine verification letters as requested.
• Assists with and coordinates new-hire activities, onboarding documentation, and related administrative tasks.
• Assists with Form I-9 completion and maintenance of required employment eligibility documentation.
• Performs HRIS data entry; prepares HR reports and compiles HR data as requested.
• Audits HR files and records for accuracy, completeness, and required documentation.
• Supports benefits administration functions, including benefit enrollment sessions, distribution of materials, and routine employee benefit inquiries; escalates complex questions as appropriate.
• Supports employee engagement activities, including setup and tear down, employee recognition programs, training sessions, retirement celebrations, and other HR events.
• Coordinates event logistics, including ordering lunches, refreshments, and other supplies as needed.
• Communicates approved employee events and operational announcements, such as food truck/roach coach schedules and factory shutdowns, through the company text communication application or other approved channels.
• Orders and maintains HR office supplies and assists with general departmental administrative needs.
• Supports HR initiatives, projects, audits, and other departmental activities as required.
• Performs other related duties as assigned.

SUPERVISORY RESPONSIBILITIES
• None

CERTIFICATES, LICENSES, REGISTRATIONS
• None

PHYSICAL DEMANDS

Determining timeframe: Never = 0 hours daily; Occasionally = 3 hours daily; Frequently = 3-6 hours daily; Constantly > 6 hours daily
• Prolonged periods of sitting at a desk and working on a computer.
• Use hands to handle or feel, talk, and hear.
• Frequently is required to walk and reach with hands and arms.
• Must be able to lift up to 15 pounds at times.
• Must have vision abilities required for this job include close vision, color vision, and the ability to focus to properly construct reports, use a computer and color coordinate monthly reports.
• Must be able to access and navigate each department at the organization's facilities.

WORK ENVIRONMENT
• The noise level in the work environment is usually moderate to high and will include, but not be limited to, production machinery, computers, printers, telephones, and normal communication. Hearing protection will be required for all plant activities.
• Must be willing to work under various temperatures ranging from typical 45 to 95 degrees Fahrenheit