Administrative Assistant (HR-Focused)

Job Description

Job Description

United Systems and Software, Inc. is seeking a highly organized, detail-oriented, and proactive Administrative Assistant with a Human Resources background to support daily business operations and employee-related initiatives. This role serves as a key resource for HR administration, employee support, recruiting coordination, executive assistance, and office operations. This position will be In House at our Lake Mary, FL office.

The ideal candidate will have prior experience supporting HR functions, maintaining confidential employee information, coordinating recruiting and onboarding activities, and providing exceptional administrative support in a professional office environment.

Key Responsibilities

Human Resources Administration:

• Coordinate and support employee onboarding and offboarding processes.
• Manage employment documentation, personnel records, and electronic document workflows.
• Assist with recruiting efforts, including posting job openings, scheduling interviews, and communicating with candidates.
• Coordinate background checks, employment verifications, and new hire paperwork.
• Support employee benefits administration, enrollments, and related employee communications.
• Track and maintain PTO requests, employee records, and HR databases.
• Assist with employee performance review processes and HR-related reporting.
• Ensure confidentiality of sensitive employee and company information.

Administrative & Executive Support:

• Provide administrative support to management and department leaders.
• Prepare correspondence, reports, presentations, and internal communications.
• Coordinate calendars, meetings, and conference calls.
• Take and distribute meeting minutes as needed.
• Manage company documents and maintain organized filing systems.

Client & Business Support:

• Prepare and process client service orders.
• Support contract administration and client documentation.
• Assist with invoicing and related administrative functions.
• Coordinate client and employee travel arrangements.
• Order company supplies, promotional items, etc.

Event & Office Coordination:

• Assist with planning employee appreciation events, company celebrations, and team functions.
• Coordinate meeting logistics and event materials.
• Maintain office administrative records and support daily office operations.

Qualifications:

Required:

• Minimum 3 years of administrative experience with direct Human Resources responsibilities.
• Working knowledge of HR practices, employee onboarding, benefits administration, recruiting coordination, and personnel record management.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and problem-solving abilities.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Experience with electronic document management systems such as DocuSign.

Preferred:

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience supporting benefits administration and employee relations processes.
• Knowledge of employment laws and HR best practices.
• Experience working in a professional services or technology environment.

Benefits:

Being a small, family-owned company, we recognize the accomplishments of our loyal and dedicated team and reward our team for their outstanding work. USSI's benefits include:

• Company-paid team member healthcare 100%.
• Company-paid team members Basic Life Insurance, LTD, and AD&D. • Option to add a dental plan, vision plan, and ancillary benefits for additional fees.
• Option to enroll in the Health Savings Account plan.
• 401K plan with company discretionary match.
• Accrued vacation and sick time plus:
• 7 annual national holidays paid time off.
• 1 annual birthday holiday paid time off.
• 3 annual floating holidays paid time off.
• Company parties and retreats for team members and a guest.
• Holiday bonus.
• Regular team appreciation lunches.
• Company-paid continuing education.
• Annual reviews that include discretionary salary increases.
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