Office Manager

Office Manager

Uncommon Schools is a nonprofit network of high-performing public charter schools dedicated to providing an exceptional K-12 education in economically disadvantaged communities. Operating in Boston, Camden, New York City, Newark, and Rochester, we are committed to closing the college completion gap and preparing every student for college and beyond. Our students consistently exceed national benchmarks, reflecting our dedication to their success. We invest deeply in our educators, offering weekly coaching, feedback, and professional development to ensure excellence in teaching and leadership. Join us to work hard, do good, and make a lasting difference!

Job Description

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. In our schools, we have three Office Managers: Office Manager – Communications, Office Manager - Data & Systems, and Office Manager – Finance. All Office Managers coordinate day-to-day operations systems and routines that allow the school to run seamlessly.

Responsibilities of the Office Manager – Communications include, but are not limited to, the execution of:

• Serving as the primary contact for all of the school's constituents in person, over the phone, and via email.
• Enrollment of new students and re-enrollment of current students
• Daily student attendance and daily student operational systems
• Maintaining up-to-date student information and student files
• Planning and supporting logistics and set up for school events and activities as needed

Responsibilities of the Office Manager – Data & Systems include, but are not limited to, the execution of:

• Bill pay and accounting
• Procurement and supply management for all student, staff, and event supplies
• Maintaining accurate Student Information Systems for the school and local school system
• Serving as the secondary contact for all of the school's constituents in person, over the phone, and via email.
• Planning and supporting logistics and set up for school events and activities as needed

Responsibilities of the Office Manager – Finance include, but are not limited to, the execution of the following for our largest K-8 campuses and High Schools:

• Bill pay and accounting
• Procurement and supply management for all student, staff, and event supplies
• Planning and supporting logistics and set up for school events and activities as needed

Qualifications

• Ability to communicate effectively verbally and in writing while demonstrating strong interpersonal skills with teammates, teachers, students, families, and additional stakeholders.
• Organized and able to maintain key systems such as attendance, vendor deliveries, student documentation and paperwork.
• Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures.
• Strong time management skills; ability to manage multiple tasks at the same time and meet tight deadlines.
• Achieves accuracy and thoroughness when completing a task
• 1 to 3 years of teaching or school administrative office experience
• Spanish-speaking skills strongly preferred to support effective communication with our students, families, and community members.
• Bachelor's degree required

Additional Information

Our people are what make us Uncommon. We offer competitive compensation and comprehensive benefits that support the personal health, wellness, and finances of our staff and their families. Our compensation philosophy values equity & fairness and attracting & retaining top talent.

At Uncommon Schools, we value thoughtful use of technology. Your responses should begin with your own thinking and reflect your authentic voice, experiences, and commitment to our mission. Generative AI can be used to refine or organize writing, but not to generate initial responses or replace your ideas. Every application is reviewed by a member of our Recruitment Team, and we are committed to understanding the person behind the application.

Compensation for this role is between $21.90 to $28.67 per hour. Most candidates who meet job description requirements will receive an offer of $21.90 - $23.27 per hour.

Starting pay is determined using various factors including but not limited to relevant professional development, education certifications, and tenure with Uncommon Schools.

Generous paid time off inclusive of sick time, paid holidays, and ~10 weeks of paid breaks (Spring, Winter, and Summer).

Extensive, best-in-class training and development

Comprehensive health, dental, and vision insurance plans + pre-tax flexible spending (FSA), dependent care (DCFSA), and health saving accounts (HSA)

Financial Planning 403(b) retirement savings program + employer match

Paid leave of absence options (parental, medical, disability, etc.)

Mental health and counseling support + wellness benefits