Human Resources Generalist - Payroll

Northshore Utility District – Human Resources Generalist, Payroll Northshore Utility District in Kenmore, Washington is seeking a Human Resources Generalist – Payroll. This position is open until filled. The first‑round candidate review will be June 3, 2026, and may be closed at any time a qualified candidate is selected. Work Schedule M-F, 8:00 a.m. to 4:30 p.m. or 9/80 schedule (M‑Th 7:00 a.m. – 4:30 p.m., Fri. 7:00 a.m. – 3:30 p.m. with every other Friday off). Under general supervision, the HR Generalist – Payroll is responsible for processing and maintaining the District’s “in‑house” payroll and supporting a broad range of human resources functions. This position processes semi‑monthly payroll, maintains payroll records and compliance reporting, administers leaves, and coordinates human resources activities including benefits administration, recruitment, onboarding, training, employee records management and policy compliance. The incumbent serves as a resource to employees and management regarding payroll and human resources matters while ensuring compliance with District policies and applicable laws and regulations. Reporting Directly To Human Resources Manager Responsibilities Process and maintain accurate semi‑monthly “in‑house” payroll, including timesheets, leave balances, deductions, garnishments, adjustments and final pay calculations. Prepare payroll reports, reconciliations, tax filings and related documentation for submission to applicable agencies. Research and resolve payroll discrepancies and respond to employee payroll‑related inquiries. Ensure payroll practices comply with applicable federal and state laws, regulations and policies. Perform routine tasks required to administer and execute employee benefits, leave programs, training and other human resources programs and activities. Administer employee leave programs including FMLA, ADA accommodations, paid family leave and workers’ compensation. Assist in coordinating recruitment activities including job posting, applicant tracking, interview scheduling, candidate communications and onboarding processes. Maintain accurate and confidential personnel, medical, payroll and training records in accordance with legal requirements and records‑retention standards. Coordinate, review, track and document compliance with mandatory and non‑mandatory training, continuing education and work assessments. Interpret and explain District policies, procedures, benefits and employment‑related regulations to employees and applicants. Maintain current knowledge of payroll regulations, employment laws and HR best practices to support compliance. Assist with policy development, updates and implementation. Provide responsive and professional customer service and support to employees, applicants and management regarding payroll and human resources matters. Perform related duties as assigned. Qualifications Payroll and benefits compliance with tax regulations and reporting requirements. Knowledge of principles and practices of payroll administration, record keeping, reporting, mathematics and basic accounting. Interpret, explain and apply payroll policies and procedures, State and Federal laws and regulations related to payroll. Strong attention to detail and ability to manage multiple priorities in a timely manner. Skill in using initiative and independent judgment within established guidelines. Advanced Excel knowledge, including pivot tables, data analysis, filtering/sorting datasets and reporting. Proficient organizational skills and problem‑solving. Knowledge of pertinent Federal and State laws and regulations related to Human Resources, including FLSA, ADA, FMLA, EEOC and other employment‑related laws. Strong oral and written communication skills, including ability to compose professional correspondence. Ability to maintain and establish effective working relationships with District employees, public officials and to work as a positive team member. Ability to act with integrity, professionalism and maintain confidentiality. Thorough knowledge of employment‑related laws and regulations. Proficient with Microsoft Office Suite or related software. Experience / Education Four (4) years of progressively responsible experience in payroll and human resources administration, including payroll processing, benefit administration, recruitment, leave management and employee records management. A combination of education and experience that provides the requisite knowledge, skills and abilities required to successfully perform the duties of this position. Licensing Requirements Valid Washington State Driver’s License preferred, not required. Working Conditions Work is primarily performed in a standard office environment. This position requires frequent use of a computer and standard office equipment, including repetitive hand and finger motions for typing and data entry. The role requires effective communication through talking and hearing and sufficient visual acuity to perform job duties. The employee must be able to move around the office, attend meetings, access work areas and interact with staff. This may include standing, walking, bending or reaching as needed. Occasional lifting or carrying of objects up to 25 pounds may be required. Occasional travel may be required for meetings, training or other job‑related activities. A valid Washington State driver’s license is preferred but not required; alternative arrangements may be provided if cost and time are reasonable. After‑hours work may be required to respond to urgent or time‑sensitive needs. #J-18808-Ljbffr Northshore Utility District, WA