Administrative Specialist

Administrative Specialist

ESH&Q – Richland, Washington

TerraGraphics is seeking a highly organized and detail-oriented Administrative Specialist to support upcoming temporary contract work with a possibility of follow-on work if there is a good match between skills and needs. This individual will manage document packages, interface with the client(s), and ensure schedules are met on time. The ideal candidate is professional, dependable, detail-oriented, and capable of managing multiple tasks while maintaining accuracy and strong communication with staff and clients. Early career college graduates with an interest in building experience with environmental regulatory support will also be considered.

Responsibilities

• Prepare, edit, and manage administrative and environmental documents and reports
• Maintain organized digital and physical filing systems
• Support project teams with administrative tasks and document control
• Coordinate schedules, meetings, and communications with client(s)
• Review documents for accuracy, formatting, and completeness
• Assist with technical editing and document clearance
• Assist with data entry, tracking spreadsheets, and reporting
• Communicate professionally with clients, vendors, and team members
• Perform general office and administrative support duties as assigned
• Adhere to all required training and access requirements

Required Qualifications:

• U.S. Citizenship required
• Bachelor's degree in related field or high school diploma and 5 years relevant experience
• Adobe Acrobat Pro – Intermediate level minimum
• Microsoft Word – Intermediate level minimum
• Microsoft Excel – Intermediate level minimum
• Exceptionally detail oriented
• Exceptionally organized
• Strong communication skills

Desired Qualifications:

• Hanford Site experience
• Bachelor's degree with STEM emphasis
• Previous experience with administrative operations, client services, or a similar role
• Experience with prioritizing and meeting deadlines
• Strong problem-solving and troubleshooting skills
• Professional attitude and dependable work ethic
• Effective interpersonal skills (ability to relate at all levels of the organization)
• Ability to work independently as well as in teaming environment
• Possess excellent attention to detail