Administrative Coordinator 4

About This Job Section 42/ Maintenance Systems Management 42/128889/AC4/08.05.26-AA At DOTD, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity. About This Position Position functions as an Administrative Coordinator 4 within the Section 42 Central Repair Parts Stop serving all District 61 and State-wide Units including DOTD HQ Sections. Incumbent must be self‑motivated and able to perform duties independently with little to no supervision on a regular basis. The incumbent is also expected to Required Communication, Attention to Detail, Time Management, Inter-Personal, Adaptability, Flexibility, Problem Solving, Planning and Organization. Equipment used will include general office machines including but not limited to desktop computer, phone, and 10-key as well as two‑way radio, personal computer, fax machine, postage machine, copier, and printers. Must be proficiently skilled with working knowledge of SAP, including but not limited to (Plant Maintenance: IW31‑Work Order, IW21‑Notification, IW42, IK11, IK12, IK17, KB2IN; Material Management: MIGO, MB52, MB21, ZL01269). Knowledge of Microsoft Office software is required. An Ideal Candidate Should Possess The Following Competencies Accepting Direction: The ability to be open and willing to follow guidance or instructions. Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value. Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions. Minimum Qualifications Three years of experience in administrative services. Experience Substitution Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be found here . Job Duties Managed SAP/LaGOV maintenance operations by creating and updating work orders, processing MIGO/IW21/IW31 transactions, tracking equipment repairs, auditing inventory, analyzing maintenance data, and ensuring accurate documentation, reporting, and cost allocation for shop operations. Coordinated parts procurement and inventory management by ordering approximately $500K annually in replacement parts for more than 800 vehicles and equipment assets, maintaining warehouse inventory, processing requisitions, researching contracts, and ensuring timely parts availability. Performed quality control and vendor coordination by inspecting incoming parts, verifying invoices and contract compliance, resolving discrepancies with vendors and warehouse personnel, and collaborating with supervisors and mechanics to support efficient maintenance operations. Position-Specific Details Appointment Type: This position may be filled by probation, promotion or detail to special duty. Compensation The starting hourly rate for an Administrative Coordinator 4 is $15.76. No Civil Service test score is required in order to be considered for this vacancy. Contact Information For further information about this vacancy, contact: Tiaj Harris Equipment Superintendent View phone number on click.appcast.io View email address on click.appcast.io The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. #J-18808-Ljbffr