Accounts Payable Accounts Receivable Specialist

Job Description

Job Description

Accounts Receivable /Accounts Payable (AR/AP) Specialist

Department: Accounting
Reports to: Director of Accounting

Job Summary

The AR/AP Specialist supports the accounting department by managing accounts receivable and accounts payable transactions. This role works closely with customers, carriers, brokers, and internal operations teams to ensure accurate billing and timely payments in a fast-paced logistics environment.

Key Responsibilities

Accounts Receivable (AR):

• Generate customer freight invoices based on rate confirmations and delivery documentation
• Ensure invoices include all required backup (PODs, BOLs, accessorial approvals)
• Communicate with customers regarding billing questions, disputes and collections
• Maintain customer records, contracts, ACH and W-9 documentation
• Monitor AR aging and follow up on past-due freight bills
• Collaborate with operations, and customer service teams to resolve billing issues
• Run D&B and Credit Safe reports for new and existing customers
• Assist with Collections efforts 

Accounts Payable (AP):

• Process carrier and vendor invoices accurately and on time
• Match invoices to load confirmations, rate agreements, bills of lading (BOLs), and proof of delivery (POD)
• Review accessorial charges (detention, layover, fuel surcharges, lumper fees) for accuracy
• Resolve invoice discrepancies with carriers, brokers, and internal operations teams
• Prepare and process weekly ACH payments
• Maintain carrier and vendor records
• Monitor AP aging and correspond with carriers and vendors to resolve payment issues

General Accounting & Support:

• Maintain accurate financial records within the TMS system
• Apply customer payments and reconcile remittances
• Research and resolve overpayments, short pays and rebills
• Support audits by providing requested documentation
• Identify opportunities to improve AP/AR processes and automation

Qualifications

Required:

• Bachelor’s degree (Accounting, Finance, or related field preferred)
• 5+ years of AR/AP experience, preferably in transportation, logistics, or supply chain
• Experience with high-volume transactions and tight billing deadlines
• Strong attention to detail and problem-solving skills
• Proficiency in Excel and accounting software
• Excellent verbal and written communication skills
• Experience with Accounting systems
• Strong organizational and time-management skills
• Ability to work in a fast-paced, deadline-driven environment
• Clear and professional communication with carriers and customers
• Ability to analyze discrepancies and resolve issues efficiently
• High level of integrity and confidentiality

Preferred:

Familiarity with freight billing, carrier settlements, and accessorial charges.

MW Logistics is an award-winning, privately held third-party logistics (3PL) provider with 25 years in the industry. Specializing in Dedicated Freight, Freight Brokerage, Yard Management and Drayage services, we cover North America, including the U.S., Mexico, and Canada. We serve customers across various sectors, from packaged goods and retail to industrial supplies, and pride ourselves on delivering high-quality, tailored logistics solutions.

Company Description

MW Logistics is an award-winning, privately held third-party logistics (3PL) provider with 25 years in the industry. Specializing in Dedicated Freight, Freight Brokerage, Yard Management and Drayage services, we cover North America, including the U.S., Mexico, and Canada. We serve customers across various sectors, from packaged goods and retail to industrial supplies, and pride ourselves on delivering high-quality, tailored logistics solutions.