Accounts Payable Specialist

Accounts Payable Specialist

For over 130 years, LOTH has been uniquely positioned in the Cincinnati marketplace as the only workplace solutions provider with expertise in Workplace Design + Furnishings, Move Management + Facility Services. Our company also has specialists in Warehousing + Banking Equipment Services + Installation Services. LOTH helps organizations create inspiring workplaces that drive productivity, support evolving ways of working, and elevate the employee experience. As part of LOTH Holdings which also includes LOTH Interior Construction and OptiVia Solutions we offer integrated solutions that span office furniture, architectural products, space design, workplace services, and digital innovation.

Role Description:

The Accounts Payable Specialist is responsible for managing the full cycle of accounts payable, including processing invoices, cost verification, ensuring timely payments, and resolving vendor inquiries. The ideal candidate will have a sharp eye for detail, strong organizational skills, and the ability to work independently in a fast-paced environment while collaborating closely with other accounting team members.

Detailed Responsibilities:

• Invoice Processing: Review, verify, and enter vendor invoices into the accounting system, ensuring accurate coding to the correct general ledger accounts and departments.
• Purchase Order Matching: Match purchase orders, receiving documentation, and invoices to verify goods/services received before payment.
• Payment Preparation: Schedule and prepare payments (checks, ACH, and wire transfers) in accordance with vendor terms and company policies.
• Vendor Relations: Maintain up-to-date vendor files, manage communication with vendors, and resolve any billing or payment issues promptly.
• Reconciliation: Reconcile vendor statements monthly, research discrepancies, and work with internal teams to correct errors.
• Expense Reports: Review and process employee expense reports, ensuring compliance with company policy.
• Month-End Support: Assist with month-end closing activities by preparing accounts payable reports, accruals, and reconciliations.
• Compliance: Ensure all accounts payable processes comply with company policies and applicable accounting regulations.
• Process Improvement: Recommend and assist with improvements to AP processes for efficiency and accuracy.

Required Education and Experience:

• 3-5 years of accounts payable or general accounting experience
• Working knowledge of accounting principles and practices
• Proficiency with Microsoft Excel and other MS Office applications
• Experience with accounting software (QuickBooks, NetSuite, or similar)
• Strong organizational and time-management skills
• High attention to detail and accuracy in data entry and recordkeeping
• Effective verbal and written communication skills

Preferred Education and Experience:

• Associate or bachelor's degree in accounting, finance, or related field
• Experience in a multi-entity or high-volume accounts payable environment
• Familiarity with ERP systems and automated AP processing tools

AAP, EEO, M/F/H/V/D, Drug Free Workplace.