Project and Procurement Support Analyst, Business Operations

Job Description

Job Description

Our Vision : To make New York City the global model for inclusive innovation and economic growth, fueled by the City's diverse people and businesses.   

Our Mission : Creating a vibrant, inclusive, and globally competitive economy for all New Yorkers. 

Position Overview: The Project and Procurement Support (PPS) team operates within NYCEDC's Asset Management (AM) Division and oversees project support, procurement processes, contract management, and financial operations. The PPS Analyst contributes to these functions by managing project documentation, reviewing invoices, facilitating payments, drafting contract documents, supporting procurement, monitoring compliance, and coordinating with Project Managers and internal departments. The Analyst will also support the development and maintenance of data tools, reporting, and process improvements that enhance team efficiency and decision-making. 

The PPS Analyst performs responsibilities under the guidance of senior team members while developing expertise in NYCEDC's procurement, contract management, financial, and project support processes. 

Essential Duties and Responsibilities:

• Review and process monthly invoices for accuracy and contract compliance. 
• Coordinate with Project Managers, contractors, consultants, and vendors to facilitate timely payment processing and ensure required documentation and contractual requirements are met. 
• Research invoice and budget discrepancies and coordinate with internal teams to resolve issues in a timely manner. 
• Support the preparation and processing of contracts, amendments, approval letters, change orders, task orders, and procurement activities for services, supplies, tools, and equipment. 
• Maintain accurate project, contract, funding, payment, registration, and compliance information across team systems and trackers; perform periodic reconciliations and data-quality reviews to identify discrepancies and ensure information remains current. 
• Monitor assigned projects and contracts to identify risks, deadlines, funding or compliance issues, and other support needs; escalate matters as appropriate and follow up on outstanding or expiring compliance documentation, including insurance certificates. 
• Attend project meetings as needed and provide updates on payment, funding, contract documentation, procurement, compliance, and other PPS-related matters to support timely follow-through and resolution of outstanding items. 
• Guide Project Managers through NYCEDC and City approval processes and coordinate with internal departments, including Budget, Contracts, Accounting, Legal, and Grants, to resolve issues and advance PPS-related actions. 
• Support the development and maintenance of reports, trackers, data tools, and dashboards used to monitor project, contract, invoice, and funding activity, and identify opportunities to streamline or automate routine processes. 
• Develop and maintain process documentation, reference materials, and standard operating procedures to promote consistency, knowledge sharing, and continuous improvement across the team. 
• Perform other duties as assigned.  

Minimum Qualifications:  

• Associate degree in a related field; or at least 2 years of relevant professional experience in project support, procurement, financial operations, data analysis, business operations, or a related field. 
• Proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, Teams, and SharePoint; demonstrated ability to learn and adapt to new systems and processes.  
• Demonstrated written and verbal communication skills, with the ability to effectively engage with internal stakeholders and external vendors. 
• Ability to manage assigned workstreams, prioritize competing responsibilities, and meet deadlines while maintaining accuracy. 
• Demonstrated organizational and analytical skills, including the ability to review information for accuracy, identify discrepancies, and flag issues for resolution. 
• Ability to research discrepancies, evaluate available information, identify potential solutions, and seek guidance or escalate matters when appropriate. 
• Experience maintaining accurate project, financial, or operational data across centralized systems, trackers, or databases, including familiarity with basic budgeting principle 
• New York City residency is required within 180 days of hire. 

Preferred Qualifications:  

• Bachelor's degree in Economics, Finance, Business, Public Administration, Public Policy, Data Analytics, or a related field 
• Experience in public procurement, project management, or financial operations, including familiarity with government processes and grant funding 
• Advanced Microsoft Excel skills (formulas, PivotTables, Power Query); experience developing reports, dashboards, or data tools; familiarity with Power BI or Microsoft Lists 

Salary Range

$65,000—$67,000 USD

About Us : New York City Economic Development Corporation is a mission-driven, nonprofit organization that works for a vibrant, inclusive, and globally competitive economy for all New Yorkers. We take a comprehensive approach, through four main strategies: strengthen confidence in NYC as a great place to do business; grow innovative sectors, with a focus on equity; build neighborhoods as places to live, learn, work, and play; and deliver sustainable infrastructure for communities and the city's future economy. 

NYCEDC is committed to offering competitive benefits to support employee health, happiness, and work-life balance.  We offer comprehensive benefits and unique perks to ensure NYCEDC employees flourish in their professional and personal lives:  

• Generous employer subsidized health insurance 
• Medical, dental, and pharmacy plans  
• Vision and hearing benefits
• Flexible spending accounts for healthcare and dependent care  
• Short term and long-term disability coverage
• 100% employer covered life insurance and supplemental life insurance coverage
• Up to 25 vacation days
• Floating Holidays and Summer Fridays
• Parental leave - up to 20 paid weeks
• Retirement savings programs
  • Company-paid 401(a) defined contribution plan
  • 457(b) tax-advantaged retirement savings plan
• Tuition Reimbursement program
• Continuing education and professional development
• Public Service Loan Forgiveness (PSLF) eligible employer
• College savings plan
• Backup childcare  
• Gym membership discounts
• A Calm.com membership for mindfulness and mental health support  
• Employee discounts through Plum Benefits and much more   

Benefits listed above may vary based on the length and nature of your employment with New York City Economic Development Corporation. These benefits are subject to be modified at any time, at the discretion of the organization. 

The New York City Economic Development Corporation is an Equal Opportunity Employer. Our Diversity, Equity, and Social Responsibility Mission is to create a People First strategy by attracting, retaining, and engaging a diverse and talented workforce. Like the city of New York, NYCEDC knows our strength comes from each of our connected parts, making the fabric of our organization better and stronger because of our unique employees' talents. 

At NYCEDC, all applications are reviewed by our Talent Acquisition team and hiring managers. We do not use artificial intelligence (AI) tools to screen, evaluate, or make decisions regarding candidate resumes or applications. Each candidate is considered through a thoughtful, human-led review process to ensure equity, consistency, and alignment with the needs of the role. 

For more information, visit our website at edc.nyc.