Office ManagerCommunity Liaison

Benefits:

401(k)

Competitive salary

Flexible schedule

Training & development

Benefits/Perks

Flexible Scheduling

Competitive Compensation

Careers Advancement

Job Summary

We are seeking an Office Manager/Community Liaison to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently; bridge between our organization and the local community (Hospital, Doctors office; Rehab facilities; Long term care facility; Assisted Living Facilities, etc.). Your responsibilities will include scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment; marketing, building relations with partners in the community. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

Maintain calendar of appointments and meetings

Design the office layout with efficiency and organization in mind

Collaborate with human resources to create, update, and maintain office procedures

Maintain office equipment in good working order with the assistance of the IT department

Pay and record invoices

Negotiate contracts and pricing with vendors and service providers

Accurately maintain general office budget

Relationship Management: Build and maintain strong partnerships with the community (hospital, Doctors office; Rehab facilities; Long term care facility; Assisted Living Facilities, etc.)

Public Communication: Act as the "public face" by presenting the agency at meetings, and answering inquiries.

Needs Assessment: Gather community feedback and concerns to inform the organization's decision-making and project planning.

Conflict Resolution: Mediate disputes and resolve grievances between the community and the agency.

Resource Referral: Connect community members with relevant services, resources, or programs.

Event Coordination: Organize and facilitate town halls, workshops, and outreach events.

Qualifications

High school diploma/GED required, some college preferred

Previous experience as an Office Manager or similar position preferred

Understanding of office equipment, systems, and procedures

Skilled in Microsoft Office, Excel, and Outlook

Excellent time management skills and ability to prioritize multiple tasks

Strong problem-solving skills and attention to detail

Excellent verbal and written communication skills