Accounts Payable Administrator

Position: Accounts Payable Administrator

Shift: 1st - Full-Time - Monday through Friday, estimated to average 40 to 45 hours per week

Location: Onsite, 310 Evergreen Road, Louisville, KY, 40243

Does the opportunity to be part of a rapidly growing company in the IT services industry pique your interest? Are you highly organized with strong attention to detail and looking to expand your knowledge further?

We are looking for an entry to intermediate level Accounts Payable Administrator to join our expanding team.


This role will have responsibility for Accounts Payable administration and may assist with other projects/duties as assigned by the President and CEO or other senior leadership. The qualified individual should have a high level of discretion, strong work ethic, be trustworthy and reliable.

We offer a comprehensive benefits package, ranked in the top 15% as compared to companies in our market of similar size, including individual health, dental and life insurance (paid at 100%) and a monthly gas stipend for employees working onsite.

Responsibilities for this role include but are not limited to:

• Receipt and reconciliation of vendor invoices (physical and electronic) and data entry into Accounts Payable, ensuring proper sorting, accurate coding and timely payment. Matches documentation (purchase orders, packing slips and other related support) and files documents.
• Contacts vendors as needed for monthly statements and invoice disputes.
• Upon receipt of invoice(s), receiving of inventory (filling items) in Tigerpaw software system, inputting tracking info where applicable and exporting data to QuickBooks for bill entry.
• May assist with tax filings (monthly/quarterly), annual budget and other special projects as needed.
• Assists with administrative paperwork in support of Sales and Accounting: vendor setup forms and related updates.
• Serves as an overflow to the Logistics/Order Fulfillment function - providing backup support for entering tracking information into relevant systems and/or spreadsheets during peak seasons and vacation periods
• Maintains confidentiality of all pertinent financial information in accordance with company policies and procedures.

Required Experience and Education:

• Diploma required - Associate's degree or higher in Accounting, Finance or Business Administration preferred along with 2+ years of relevant business experience in a high volume A/P environment
• Working knowledge of A/P processes and GAAP standards
• Prior experience with QuickBooks Enterprise software will be given preference
• Must be proficient in Microsoft Office (intermediate level knowledge of Excel, Outlook, and Word required
• ISO 9001:2015 training to be completed within 90 days of hire

Key Competencies/Behaviors:

• Must possess excellent time management, communication and organizational skills with strong attention to detail
• Capable of making independent decisions in certain circumstances
• Effective verbal and written communication skills
• Ability to produce accurate work with efficiency
• Adaptability, flexibility and stress tolerance
• Highly dependable
• Able to work independently and as part of a team
• Results oriented, capable of meeting deadlines

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required to use hands to finger, handle, or feel, reach with hands and arms to handle objects, and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand and walk. Exposed to general office noise with computers, printers, and light traffic.

*Requires use of multiple computer monitors and software programs simultaneously, mouse, keyboard, and desk phone.

Screening Requirements: Background Check, Drug Testing

Benefits : Medical Insurance, Dental Insurance, Pet Insurance, Life Insurance, Vision Insurance, Long-term and Short-Term Disability Insurance, 401k Plan, Paid Vacation Days, Paid Sick Days, Paid Holidays, Dependent Care Assistance Plan