Front Desk General Office Administrator

Front Desk / General Office Administrator

FullTime Onsite in Fort Lauderdale $25 per hour Benefits

SUMMARY

Mayersohn Law Group is seeking a professional personable and highly organized Front Desk Receptionist / Office Administrator to support the daily operations of our mid-sized family and criminal law practice.

This position serves as the first point of contact for clients and visitors while also supporting general office administration reporting accuracy cross-departmental coordination and daily administrative needs. The ideal candidate is proactive detail-oriented emotionally mature and comfortable working with multiple departments in a fast-paced legal environment.

We are looking for a true self-starter who takes ownership of their responsibilities follows through on assigned tasks with speed and accuracy and can be trusted to complete daily duties without constant supervision.

This role requires someone who communicates professionally remains calm and compassionate under pressure maintains a high standard of client care assists with recurring administrative processes and special projects and helps ensure data and reporting are accurate and organized.

RESPONSIBILITIES

Coordination Administration & Special Projects

• Provide general administrative support to leadership including special projects assigned by the Owner/President and Operations with a take-charge attitude.

• Follow up on assigned tasks without constant reminders and ensure deadlines are met on time with accuracy and professionalism.

• Coordinate with leadership legal team and vendors to ensure daily office needs and special projects are completed smoothly and on time.

• Maintain and update internal trackers reports task lists administrative records and client files in the CRM to ensure information is accurate organized and current.

• Help support firmwide communication by making sure all tasks updates and requests are properly documented and routed to the appropriate person or department if applicable.

• Support office staff with administrative tasks such as scanning copying filing and data entry.

• Prepare basic correspondence forms and client-facing documents.

• Assist with billing tasks payment processing and receipt documentation when needed.

• Assist with onboarding new employees and ensuring relevant new hire documents are completed accurately

• Handle incoming and outgoing mail deliveries and document drop-offs.

• Assist with office organization supply management vendor communication building-related requests and other daily operational needs.

• Order office supplies coordinate lunch orders when needed and ensure the front desk and kitchen areas remain clean tidy and organized at all times.

• Assist with CRM and data integrations.

• Assist staff with general IT troubleshooting when needed.

• Handle miscellaneous administrative and basic IT-related tasks assigned by leadership.

• Support general office operations and contribute to a positive organized and efficient work environment.

• Maintain strong attention to detail and a proactive solutions-oriented mindset.

• Be reliable punctual and committed to maintaining confidentiality and ethical standards.

• Ability to work on-site Monday through Friday 9 AM - 6 PM

Core Platforms & Tools

• CRM - Clio Manage and Clio Grow are preferred but not required

• Quo - Online Phone System - Not necessary

• Slack

• Google Workspace including Google Sheets

• Zoom

• Canva - Not necessary

• Claude and Claude Code preferred but not required

QUALIFICATIONS

• Strong organizational and administrative skills with the ability to manage multiple ongoing tasks.

• Experience with CRM platforms

• Excellent communication skills and ability to collaborate across departments.

• Detailoriented with strong dataverification and qualityassurance habits.

• Ability to work independently troubleshoot issues and support leadership with special projects.

Preferred

• Prior experience in a law firm or professional services office

Core Competencies

• Technical ProblemSolving & Troubleshooting - Diagnoses issues across platforms identifies root causes and implements solutions quickly. Able to work through logicbased workflows broken automations data mismatches and system errors.

• Data Accuracy & Quality Assurance - Maintains high standards for data integrity across CRM systems reports and tracking sheets. Performs verification checks crossreferences sources and ensures errorfree reporting before distribution.

• Project Coordination & CrossDepartment Collaboration - Works effectively with leadership sales legal team and marketing to move projects forward. Coordinates timelines gathers requirements and ensures smooth execution of multiteam initiatives.

• Workflow & Process Management - Manages recurring weekly and monthly responsibilities with consistency and reliability.

• Communication & Interpersonal Skills - Communicates clearly with staff leadership vendors and event attendees. Able to give instructions gather information and maintain professionalism in fastmoving or highpressure situations.

• Event & Operations Support - Assist with weekly events as needed including helping with food and beverages event setup and guest support by attending in person.

• Adaptability & Learning Agility - Learns new tools systems and workflows quickly. Adapt to evolving processes new automations and shifting priorities without losing momentum.

• Confidentiality & Professional Judgment - Handles sensitive client case and performance data with discretion. Exercises sound judgment when managing information communications and internal processes.

• Initiative & Ownership - Takes responsibility for assigned tasks anticipates needs and proactively solves problems. Comfortably stepping into new responsibilities and supporting leadership with special projects.

• Time Management & Prioritization - Balances multiple recurring tasks deadlines and adhoc requests. Prioritizes effectively and maintains consistent output in a highvolume environment.

COMPENSATION AND BENEFITS

• Competitive hourly rate

• Medical dental vision and 401(k) benefits

• Paid time off and paid holidays

• Professional development and training

• Supportive collaborative inclusive firm culture

• Modern systems strong leadership support and opportunities to grow creatively

ABOUT MAYERSOHN LAW GROUP P.A.

Mayersohn Law Group P.A. is a dynamic NAMWOLF AVrated law firm recognized for excellence across South Floridas legal community. Led by founder Leah Mayersohn a former prosecutor with decades of highstakes litigation experience. Our firm specializes in Criminal Law Family Law Real Estate Commercial Litigation and Litigation and is well known for sharp strategy fast communication and a clientfocused approach that gets results.

Were expanding our team as we invest in new systems marketing initiatives and operational growth. This is an exciting time to join us: youll work closely with experienced attorneys contribute to meaningful cases and be part of a supportive environment that values initiative integrity and continuous improvement. If you thrive in a fastmoving environment bring fresh ideas and take pride in delivering excellent work youll feel right at home here.

MLG Core Values: PATHS

Relentless where it matters. Deliberate at every turn.

P - Purposeful : Every motion call and meeting has a reason behind it. If it doesnt move the case or the client forward we dont do it.

A - Accountable : We own our responsibilities from start to finish inside and outside of the courtroom.

T - Trustworthy: Clients trust us with their freedom families reputations and wealth. We protect that with discretion care and the seriousness their matters deserve.

H - Honest: We communicate clearly and truthfully with clients and each other even when the conversation is difficult

S - Strategic: We bring savvy and real-world judgment to every situation not just legal knowledge. We think before we act and choose the move that advances the client.