Legal Assistant/Case Coordinator

Legal Assistant/Case Coordinator

Software Guidance & Assistance, Inc., (SGA), is searching for a Legal Assistant/Case Coordinator for a hybrid contract assignment with one of our premier Regulatory clients in New York, NY. This role is hybrid (3 days/week onsite - Financial District in NYC). This position appoints arbitrators to arbitration cases, schedules/reschedules pre-hearing conferences and hearings, and performs a wide variety of tasks such as generating memos and correspondence, electronic filing, and setting up hearing rooms. This is skilled administrative work requiring someone who can independently prioritize their work, handle routine matters independently and complex matters under close supervision and able to work under close supervision generally.

Responsibilities:

• Generates, mails and/or publishes memos to the ODR Portal, as instructed.
• Receives lists of arbitrators from parties, enters rankings in database, consolidates and/or extends lists.
• Properly documents reasons for arbitrator changes to case lists such as withdrawals and/or requests for removal.
• Contacts arbitrators to serve on cases. Appoints and/or replaces arbitrators to cases, following established procedures.
• Coordinates, schedules, and notifies parties and arbitrators in writing of the date and time of conference calls and hearings.
• Coordinates and schedules telephonic conferences with service provider.
• Processes requests, responses, and decisions to postpone hearings and reschedules hearings.
• Maintains electronic and physical files in accordance with established procedures.
• Files and/or scans correspondence promptly and prepares files for storage.
• Inputs written case notes and hearing dates into case processing system.
• Reserves hearing locations for off-site hearings. Reserves, prepares and recovers hearing rooms for on-site hearings and arranges for box storage.
• Fulfills recording requests and downloads digital recordings.
• Answers general questions from parties and arbitrators. Answers more complex questions with limited assistance.
• Processes incoming emails and faxes from central inbox and case management system.
• Reviews and process incoming Arbitrator Oaths and Orders, with limited assistance.
• As assigned, determines proper composition of arbitration panel, generates list of arbitrators, reviews arbitrator information for conflicts, and eliminates arbitrators from lists with limited assistance.
• Reviews and/or processes arbitrator expense reports for submission to Finance. Reviews vendor/hotel invoices for submission to Finance Department, as needed.
• Cross-trained on Senior Case Coordinator and Case Specialist job functions.

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work.

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities.