Document Prep-Scan Position

Job Description

Job Description

Essential Job Functions (Training will be provided):

Prep

1. Remove all staples, clips, post it notes, etc. from documents to be processed.
2. Repair any torn documents with tape.
3. Accurately and legibly copy info from folders.
4. Determine if a document needs copying (e.g. severely wrinkled or torn beyond repair).
5. Insert a separator sheet and/or copy in the correct place.
6. Determine the document type and then which separator sheet group it falls under; some jobs have multiple document types and use multiple separator sheets within a folder, so the process of determining what goes where must be performed several times within one folder.
7. Keep all documents in the exact order as received.
8. Be sure all documents are facing front and right side up.
9. Check lists against files in the box.
10. Keep track of the hours spent on each job for weekly billing sheets.
11. Reassembly.
12. Remove separator sheets after documents have been scanned and staple or clip back together in their original order; also put back any plastic binding that was removed in the preparation process and return it to its original order.
13. Performs other duties as assigned.

Scan

1. Log in and out of the Box Tracking System.
2. Choose the batch class and create a batch (if scanned under a wrong batch class, the job must be deleted and rescanned).
3. Create a profile for each batch class.
4. Log each batch completed onto the billing sheet with a record count.
5. Ensure the correct DPI for each batch class is used.
6. Scan as duplex unless otherwise indicated on the billing sheet.
7. Initial each box when completed for quality control purposes.
8. Watch the monitor as papers are going through the scanner.
9. After the batch is scanned, check each page on the monitor and make adjustments for pages that are crooked, have folds in them, or are not clear and rescan the page (pages should look exactly like the original hard copy).
10. If a double feed is experienced, stop scanning, replace the page, and insert the second page.
11. After each batch is completed, fill out the billing sheet.
12. Responsible for cleaning any assigned scanners {glass, rollers, loose papers, etc.).
13. Performs other duties as assigned.

Competencies (Knowledge, Skills and Abilities)

1. Requires the ability to read and write basic English.
2. Ability to retain and accurately follow detailed verbal and/or written instructions.
3. Ability to operate a copy machine, as assigned.

Visionary Technology Consultants (VTC) is a Minority and Service Disabled Veteran Owned Small Business (SDVOSB). We provide innovative technology management and human resource services to our partners in the government and commercial spheres, covering arenas spanning defense, health, legal, education, finance, entertainment, and technology. Our proven solutions have enabled our customers to keep pace with the rapid evolutions in technology and maximize their people and product investments. Our distinctive approaches respond to the challenges faced by all organizations to improve operational efficiency while minimizing operating costs continually.

Company Description

Visionary Technology Consultants (VTC) is a Minority and Service Disabled Veteran Owned Small Business (SDVOSB). We provide innovative technology management and human resource services to our partners in the government and commercial spheres, covering arenas spanning defense, health, legal, education, finance, entertainment, and technology. Our proven solutions have enabled our customers to keep pace with the rapid evolutions in technology and maximize their people and product investments. Our distinctive approaches respond to the challenges faced by all organizations to improve operational efficiency while minimizing operating costs continually.