Office Coordinator

Job Description

Job Description

Founded in 2010, Centric has grown into one of Kansas City's most recognized general contractors and is active in its business, civic, and philanthropic communities. The company serves the workplace, retail, healthcare, institutional, industrial, hospitality, multi-family, and single-family residential markets, and has grown to 165 associates and $230 million in revenue from its home in Kansas City’s Crossroads Arts District. Most importantly, Centric prides itself on helping make Kansas City a cooler place to live, work, and play by building our city and its stories...from the ground up.

Position Objective

The Office Coordinator is responsible for supporting the day-to-day operations of Centric’s office and creating a welcoming, organized, and professional experience for associates, clients, and guests. This position serves as a primary point of contact for the office and provides administrative support across departments to help keep the workplace running efficiently.

 

The Office Coordinator will oversee front desk and office needs, coordinate meetings and events, manage office supplies and services, and assist with a variety of administrative projects and company initiatives.

Essential Job Functions

Office Operations

• Greet office guests and direct them to the appropriate person, meeting space, or event.
• Answer and route calls coming into Centric’s main phone lines in a professional and upbeat manner.
• Serve as the primary point of contact for incoming and outgoing mail, packages, deliveries, and courier services.
• Maintain an organized, clean, and welcoming office environment, including conference rooms, kitchens, common areas, and other shared spaces.
• Monitor office, kitchen, and hospitality supplies and coordinate replenishment as needed.
• Manage office equipment and services, including copiers, service requests, supply orders, and other office vendors.
• Serve as a point of contact for routine facility and maintenance needs and coordinate with building maintenance contacts and the property manager as needed.
• Issue security badges and coordinate building and office access for associates, new hires, visitors, and others as appropriate.
• Maintain office directories, shared resources, and other administrative information as assigned.

Meetings, Events & Hospitality

• Coordinate catering and other hospitality needs for internal meetings, client meetings, company events, and special occasions.
• Prepare meeting and event spaces, including room setup, supplies, signage, food and beverage, and cleanup coordination.
• Prepare for new hire orientation, including room setup, new hire swag, breakfast or catering, and other materials needed for a welcoming first day.
• Partner with Centric leadership and internal teams to support company, associate, and community events.
• Purchase and coordinate company gifts, event materials, and other special orders.
• Assist with planning and executing employee engagement activities and other office initiatives.

Administrative Support

• Provide administrative support across departments, including data entry, document preparation, organization, filing, and other routine administrative tasks.
• Provide administrative support to the Preconstruction team during bid days to help the bid process run smoothly.
• Assist with company programs and recurring administrative processes as assigned.
• Support tracking and coordination of internal programs, including safety incentives and other associate initiatives.
• Assist with fleet or other company administrative functions as needed.
• Assist with occasional travel arrangements, including lodging and transportation, as needed.
• Support special projects for leadership and other departments.
• Identify opportunities to improve office processes, organization, and the overall associate and guest experience.

Qualifications and Requirements

Basic Qualifications

• High school diploma or GED required.
• Previous experience in office coordination, administrative support, hospitality, reception, or a related role preferred.
• Intermediate proficiency with Microsoft Office and Google Workspace products.
• Experience coordinating meetings, events, vendors, or office services preferred.

Knowledge, Skills, and Abilities

• Strong organizational skills with the ability to manage multiple tasks and changing priorities.
• Demonstrates initiative and follows through on responsibilities with minimal supervision.
• Friendly, engaging, and service-oriented when interacting with associates, clients, vendors, and guests.
• Strong written and verbal communication skills.
• Demonstrates attention to detail and takes pride in maintaining an organized and professional workplace.
• Able to anticipate needs, solve routine problems, and know when to escalate an issue.
• Maintains professionalism and composure in a fast-paced environment.
• Comfortable working across departments and supporting a variety of people and priorities.
• Embraces technology and looks for ways to make administrative processes more efficient.

Superior Benefits Package

• Unlimited PTO
• 100% Employee-owned!
• One month Sabbatical after seven years of continuous service
• Affordable, quality medical, dental, and vision insurance
• HSA with company match
• Company-paid life and disability insurance
• Company provided laptop and cell phone
• 401k plan with company contributions
• 529e college savings plan with company contributions
• Tuition reimbursement
• Student loan repayment assistance

Centric is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.