General Clerk

General Clerk

Responsible for performing services as they relate to document conversion, document destruction, records management and storage and mailroom functions. This position follows clearly detailed specific procedures in completing several repetitive clerical steps performed in a prescribed or slightly varied sequence, such as coding and filing documents in an extensive alphabetical file; could involve simple posting to individual accounts, opening mail, calculating and posting charges to departmental accounts, operating basic office equipment, e.g., photocopier, facsimile, multi-line phone/voicemail systems, mailing machines, and minimal computer programs. Little or no subject-matter knowledge is required, but the clerk uses his or her own judgment in choosing the proper procedure for each task

Essential duties and responsibilities include:

• Performing functions as they may relate to a variety of tasks including but not limited to document conversion, document destruction, records management, storage and mailroom functions, creating and maintaining files and records and servicing file requests.
• Understand and follow standard operating procedures (SOP's), applies common sense understanding to carry out written, oral or diagram instructions.
• Document scanning.
• Transfers in/out files and physical interfiling.
• Perform basic computer work.
• May perform data entry to update reports and databases.
• May answer and record incoming phone requests.
• May handle back-to-stacks, and use National File Tracking System (NFTS)/Central Index System (CIS)/Central Information Processing System (CPS).
• Process requests for files.
• Batch audit/electronic merging of files.
• Loads and unloads boxes of files from trucks and shelving.
• Position requires ability to lift objects weighing up to 50 pounds repetitively.
• Position requires ability to push/pull, transport objects using assistive equipment on a repetitive basis.
• Must be able to bend, stoop, climb ladders, reach, use repetitive hand/wrist motions, withstand heights, stand/sit for prolonged periods, and assist with unloading and receiving inventory.
• Must have mental ability to concentrate on fine detail such as daily report conciliation.
• Will use repetitive wrist and hand motions to remove and/or insert staples in files.
• Must be able to stand and/or sit for prolonged periods of time.
• Must have visual ability to see objects closely as in reading and use of computer monitor.
• Must have ability to communicate effectively verbally and in writing.
• Must meet and maintain production and quality goals.
• Abides by all company safety regulations.
• Perform other duties as assigned.

Qualifications include:

• This is a public trust position which requires the ability to pass pre-employment drug screen, ability to pass a post offer employment physical abilities test; ability to pass government background security clearance check (includes a credit check); must be able to retain a government public trust security level clearance; must be a U.S. Citizen
• Regular and punctual attendance is required.
• Six (6) months specialized experience
• One (1) year work experience
• High School Diploma, GED or better
• Written Communication Skills
• Oral Communication Skills
• Organization and Planning Skills
• Time Management Skills
• Interpersonal Communication
• Keyboard Skills
• Reading Skills
• Microsoft Word and Excel experience Preferred

Working environment characteristics include:

• The work environment characteristics described here are representative of those and employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate to high.

Physical demands include:

• Ability to move or transfer products with an overhead crane, physical stamina. Ability to lift 50 lbs. when required.
• While performing the duties of the job, the employee is regularly required to stand, walk and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.

Advancia Government Services, LLC is an equal opportunity employer. Advancia Government Services, LLC does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, marital status or any other characteristic protected by law.