Office Coordinator

Job Description

Job Description

About Us

"Inspired by Spaces, Empowered by People." At Enclave, we don't just build structures; we cultivate environments where our partners, team members, and communities flourish. Our very name reflects our essence - creating distinct spaces that inspires growth and success. As a unified real estate investment firm, Enclave brings together exceptional development, construction, and property management expertise to specialize in multifamily, industrial, and commercial developments across the Midwest and Mountain West. 

Our Growth Story: Since our founding in 2011, we've expanded to over 250 team members, completing more than 150 projects and managing assets exceeding $1.75 billion. Our rapid growth is a testament to the innovative and collaborative spirit that drives everything we do. For six consecutive years, Enclave has been recognized as one of the 50 Best Places to Work. This accolade reflects our commitment to fostering an environment where everyone feels valued, supported, and inspired to excel. 

About the Role   Office Coordinator

The Office Coordinator is a key member of our administrative team, responsible for maintaining the smooth and efficient operation of the office environment. This role is central to ensuring that the office runs seamlessly by overseeing front desk activities, managing office inventory, maintaining cleanliness in shared spaces, and supporting day-to-day office functions. If you are organized, detail-oriented, and enjoy providing support to others, this could be the perfect role for you.

Position Information

• Primary Work Location: St. Louis Park, MN
• Work Environment: On-Site
• Work Type: Full-time, Non-Exempt

Position Responsibilities:

Front Desk & Lobby Management:

• Greet and assist visitors, clients, and employees in a professional and friendly manner.
• Ensure the lobby and reception area are clean, welcoming, and organized at all times.
• Answer phone calls, direct them to the appropriate team members, and handle inquiries with efficiency and courtesy.

Office Inventory & Supplies:

• Manage office supplies inventory, ensuring that necessary items such as paper, pens, cleaning materials, and coffee supplies are well-stocked.
• Order supplies and coordinate deliveries, ensuring timely replenishment of essential office items.
• Track usage of office supplies and work within budget constraints to maintain an efficient, well-stocked office environment.

Conference Room & Meeting Support:

• Oversee conference room reservations, ensuring all meeting requests are handled in a timely and efficient manner.
• Keep track of conference room calendars and assist employees with booking rooms for meetings.
• Prepare meeting spaces by ensuring the room is clean, organized, and set up with the necessary equipment (e.g., projector, markers, etc.).

Office Cleanliness & Organization:

• Maintain cleanliness and organization of shared office areas, including lobbies, conference rooms, break rooms, and hallways.
• Ensure coffee machines, break areas, and common spaces are regularly cleaned and stocked with necessary supplies.
• Coordinate with janitorial staff for any major cleaning or maintenance requests.

Mail Management:

• Sort, pick up, and distribute incoming mail, packages, and deliveries.
• Ensure outgoing mail is properly prepared, addressed, and delivered to the correct courier in a timely manner.
• Track and manage office packages, ensuring that they are received and delivered to the appropriate team members.

Breakroom Maintenance:

• Keep the breakroom clean and organized, ensuring that appliances like the microwave, refrigerator, and coffee machine are well-maintained.
• Replenish snacks, beverages, and other items to ensure a comfortable and inviting break space for staff.

Administrative Responsibilities:

• Assist with reviewing monthly employee benefit invoices to ensure accurate coding and allocation to appropriate accounting cost centers after submission in accordance with established accounting procedures.
• Support benefit audit activities by assisting with data gathering, document preparation, and verification of benefit-related information to ensure accuracy and completeness.
• Assist Human Resources with maintaining compliance-related materials, including posting and updating required federal, state, and workplace labor law posters in designated locations.
• Provide administrative support for employee events, meetings, and engagement initiatives, including coordination of logistics, scheduling, communication support, and vendor interaction as directed.

  General Responsibilities

• Perform other duties as assigned in support of office operations, Human Resources, and organizational needs.
• All employees are responsible for the general upkeep of work and shared spaced
• Punctual and regular attendance is required of all employees

We're Seeking Individuals Who Are:

• Organized and able to effectively manage multiple tasks in a fast-paced office environment
• Friendly, approachable, and professional when interacting with visitors, employees, and external partners
• Strong communicators with excellent verbal and written communication skills
• Comfortable handling a variety of responsibilities while ensuring tasks are completed accurately and efficiently
• Proficient in Microsoft Office Suite and calendar management systems
• Experienced in office administration, customer service, office management, or inventory tracking
• Motivated team players with a positive attitude and strong attention to detail

  Qualifications

• High school diploma or equivalent required
• Previous experience in an office administrative role is preferred, but not required.

 

Culture & Total Rewards Approach Why Join Enclave? 

When you become part of Enclave, you join a team of trailblazers in the real estate, construction, and property management industry. Our collaborative and fun-loving culture encourages you to thrive both professionally and personally. Our Core Values define what we say and do. 

• Care For Each Other: We value people for who they are and take pride in our relationships with team members, clients, and partners
• Do The Honorable Thing: We are committed to upholding the highest standards in our words and actions.
• Be Empowered: We encourage true autonomy, which results in team members who are remarkably inspired and high-performing.
• Promote Innovation: We constantly reach further and don't accept the status quo to bring the best service and product to the marketplace.

Total Rewards Approach 

Our salary ranges are established based on a combination of market data, internal equity, and the unique characteristics of our organization such as our size, revenue, and industry. Within the range, individual pay is determined by multiple factors including job-related skills, experience, and relevant education or training. 

At Enclave, we’re proud to offer a comprehensive benefits package that supports your personal well-being, professional growth, and financial future.

Financial Wellbeing

• Competitive pay with ongoing performance review
• Role specific bonus potential and/or commission programs
• 401(k) with company match
• Various supplemental insurance options
• Employee referral program

Health & Wellness

• Medical, dental & vision plans
• Company-paid life & disability insurance
• Health Savings Accounts (HSA) with employer contribution
• Dependent Care Flexible Spending Accounts (FSA)
• Mental health resources & employee assistance programs
• Paid bereavement & parental leave program
• Paid Time Off (PTO) plans, paid holiday and volunteer programs

Career & Culture

• Tuition reimbursement and leadership development opportunities
• Team-building and community engagement opportunities
• Employee recognition programs
• Supportive, values-driven work environment
• Regular team member feedback surveys to drive workplace improvements

At Enclave, we build more than spaces—we build rewarding careers. Join a team where your growth is supported, your contributions are valued, and your future is invested in.

Enclave provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Enclave does not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Talent Acquisition Team.