Business Support and Administrative - Executive Administrative Assistant 3

Executive Administrative Assistant 3

The main function of an Executive Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. This role serves as an information and communication manager for an office, contributing to organizational and operational support for healthcare-focused partner initiatives. A typical day involves 15% travel and expenses, 70% internal meetings and alignment, 10% stakeholder engagement, and 5% team engagement.

Key Responsibilities

• Provide executive support, including complex calendaring and meeting management.
• Manage travel coordination and expense management, including logistics beyond booking to ensure seamless arrangements.
• Perform general office duties such as ordering supplies and maintaining records management systems.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Ensure effective connections and communication across extended stakeholder groups and internal teams.

Required Qualifications

Education: A high school diploma or GED is required.

Experience: 5-7 years of relevant experience is required. Experience working directly with executives is highly preferred.

Skills

• Verbal and written communication skills, multi-tasking, and customer service skills.
• Ability to work independently and manage one's time effectively.
• Capacity to keep information organized and confidential.
• Experience with computer applications, such as Microsoft Word, Excel, and PowerPoint.

Preferred Qualifications

• Experience working in a commercial business and a technology industry setting.
• Candidates who can bring a fresh perspective to help challenge or improve existing processes.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at View email address on click.appcast.io or View phone number on click.appcast.io. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.