Administrative Assistant

Administrative AssistantChevron is accepting online applications for the position Administrative Assistant through 08/10/2026 at 11:59 p.m. Central Time Zone.The Administrative Assistant provides high-level administrative, operational, and digital support to senior leaders, enabling them and their teams to operate more efficiently and effectively. This role goes beyond traditional administrative support by actively improving productivity across the organization through better use of systems, tools, and workflows. The position requires discretion, strong judgment, and the ability to anticipate needs in a fast-paced, confidential environment.Key ResponsibilitiesProactively identify opportunities to improve team productivity, including streamlining processes, improving meeting effectiveness, and standardizing administrative workflows.Lead an employee engagement committee to organize on site events for the Ames staff.Support two leaders by setting up large meetings and helping their team with process improvements.Organize on-site meetings for employees PSG 27 and above that include 8 or more people. This would include setting up guest badges, reserving meeting rooms, ordering meals, creating slide decks, etc.Create clear, professional presentations, visuals, and communications using tools such as PowerPoint and Canva to support executive messaging and team alignment.Leverage CoPilot and other AI tools to draft communications, summarize content, automate routine tasks, and improve turnaround time for leaders and staff.Coordinate across functions to ensure consistent use of digital tools and best practices that enhance collaboration and execution.Handle sensitive information with a high degree of confidentiality and professionalism.Develop, organize, and maintain SharePoint sites, document libraries, and team resources to improve information accessibility and version control.Preferred QualificationsHigh School Diploma or equivalent.Minimum of 10 years of experience in an administrative, coordination, or business support role at a medium sized or larger company.Working knowledge of Microsoft Office and Microsoft 365 tools (Outlook, Teams, OneDrive, Excel, PowerPoint).Ability to manage multiple tasks with accuracy and attention to detail.Clear written and verbal communication skills.Experience providing administrative or coordination support in a corporate environment.Experience working in a team-based or matrixed environment.10+ years of experience in an administrative, coordination, or business support role at a medium sized or larger company.Relocation OptionsRelocation is not offered for this role. Only local candidates will be considered.International ConsiderationsExpatriate assignments will not be considered.Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.U.S. Regulatory notice:Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at View email address on click.appcast.io participates in E-Verify in certain locations as required by law.