Operations Support Specialist

Operations Support Specialist

KODA Technologies is a growing government contractor supporting national-priority missions across missile defense, hypersonics, space, and other critical defense programs. We are committed to creating a people-first culture where trust, integrity, teamwork, and excellence guide everything we do.

We are seeking an organized, proactive, and personable Operations Support Specialist to support day-to-day office operations, company events, and the KODA leadership and Operations teams. This position is ideal for someone who takes pride in creating a welcoming workplace and can effectively manage multiple priorities while providing exceptional customer service.

What You'll Do

• Serve as the primary front desk point of contact for visitors, guests, and team members, creating a welcoming and professional experience.
• Answer, screen, and take messages for main incoming telephone calls.
• Assist with planning, scheduling, and logistical coordination for company events and activities.
• Support team members with travel requests and expense reports in Unanet and provide guidance on booking travel through Concur.
• Coordinate meetings and arrange catering for Leadership and Operations teams.
• Schedule and coordinate candidate interviews, ensuring a seamless experience for candidates and interview teams.
• Purchase and maintain inventory of office snacks, supplies, and other workplace essentials.
• Assist accounting with credit card reconciliation or organization
• Ensure hot desks are properly set up, organized, and available for team member use.
• Prepare briefing materials and provide logistical and basic IT setup support for meetings, presentations, and company events.
• Support KODA Cares initiatives by coordinating activities, check pickups, and other related logistics.
• Coordinate Lunch & Learn (L&L) events, including food orders, conference room setup, and post-event cleanup.
• Submit, monitor, and follow up on facility maintenance requests, including HVAC issues, window leaks, and other office-related concerns. May escort workers in facility for maintenance.
• Executive admin support and security-related tasks as needed.
• Provide general administrative and operational support to the KODA team as needed.

What You'll Bring

• 1+ years of experience in an administrative, office coordination, operations, or similar support role.
• Excellent organizational and time-management skills with strong attention to detail.
• Ability to manage multiple priorities and deadlines.
• Professional, friendly, and customer-service-oriented approach when interacting with employees, customers, candidates, visitors, and external partners.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Some experience with Adobe or Canva.
• Ability to learn and navigate business systems and software, such as Unanet, Applicant Pro, and Concur.
• Capable of taking initiative and working independently.
• Ability to handle confidential and sensitive information with discretion.
• Capable to work collaboratively with employees at all levels of the organization.

KODA Technologies Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors. If you are unable to complete this application due to a disability, contact View email address on click.appcast.io to ask for an accommodation or an alternative application process.