Office Administrator - Full Benefits & 401(k) Match
$60k - $70kFurstStaffing
Human Resources & Office Administrator - full-time direct hire in Rockford, IL. You'll manage front-desk operations, HR administration, payroll support, and general office tasks while keeping the workplace welcoming and compliant. Work Monday-Friday, 8:00 AM-5:00 PM with some flexibility.
Key Responsibilities:
Serve as the first point of contact for visitors, phone calls, and deliveries.
Maintain an organized, professional office environment and manage office and kitchen supplies.
Support leadership with internal events and employee engagement activities.
Administer employee benefits, including enrollments, changes, and inquiries.
Coordinate new hire onboarding, including paperwork, I-9 verification, and orientation.
Maintain confidential employee records and support HR compliance, policy acknowledgments, and required postings.
Provide backup support for payroll processing, including data entry and timekeeping reviews.
Assist with employee payroll questions and year-end activities, including W-2 distribution.
Assist with accounts payable data entry and vendor correspondence.
Track and maintain certificates of insurance, licenses, bonds, and permits for tenants, contractors, and vendors.
Process construction pay applications for general construction contracts.
Support general administrative tasks as needed.
Qualifications:
2+ years experience in HR, office administration, office management, or a similar role.
Familiarity with benefits administration, employee onboarding, and confidential recordkeeping.
Proficiency in Microsoft Office or Google Workspace.
Preferred Skills:
Payroll system experience is a plus.
Experience with HRIS and payroll platforms is preferred.
Associate or bachelor's degree is preferred.
Notary Public certification is a plus.
Benefits:
Salary: $60,000-$70,000, depending on experience.
Medical, dental, and vision insurance.
401(k) with company contribution.
Paid holidays and vacation time.
Vacancy posted 7 days ago
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