Office and Document Clerk

Job Description

Job Description

M-F / 8:30-5:30 / Temp to Hire

Responsibilities:

• Perform high-volume copying, printing, scanning, binding, CD/DVD/USB production, electronic binder creation, and general office duties. Use basic computer skills to schedule appointments and complete related tasks.
• Organize copy room work by receiving, collecting, and logging requests and by establishing and maintaining work priorities.
• Inventory supplies and put delivered supplies away.
• Stamp outgoing mail and pick up incoming mail from the post office (if necessary).
• Deliver internal mail in Norfolk.
• Provide courier coverage for special deliveries. Securely transport legal documents, court filings, confidential records, and office materials between the firm, courts, government agencies clients, and other business locations. Plan efficient delivery routes, meet time sensitive deadlines, and obtain required signatures and proof of delivery.
• Staff office Reception Desks, as needed.
• Clean areas and workspaces not covered by the building’s regular janitorial services.
• Assist with attorney office cleanings as requested. Clean and inventory kitchen areas, including dusting and wiping counters.
• Effectively interact and communicate with attorneys, paralegals, and clients.
• Observe strict confidentiality in all client and firm matters.

Qualifications:

• High school diploma or equivalent required.
• Valid driver’s license and personal vehicle required .
• Legal industry experience strongly preferred .
• Proficiency in Microsoft Office and PDF Docs or related PDF management software preferred.
• Ability to routinely lift, carry, push, pull, and slide materials weighing up to 25 lbs.
• Able to prioritize multiple tasks and responsibilities with accuracy.
• Excellent written and oral communication skills.
• Exceptional attention to detail.
• Self-motivated and able to work successfully within a team environment and independently with minimal guidance.

4GBV