Real Estate Assistant

Licensed Real Estate Assistant Summit Sotheby's International Realty is a leading luxury real estate firm in Park City, Utah, known for providing exceptional service to our clients. We are currently looking for a dedicated Licensed Real Estate Assistant to join our high-performing team. This position is ideal for someone who thrives in a fast-paced environment and is eager to assist our team in managing the day-to-day operations, client relationships, and property transactions. Job Overview: As a Licensed Real Estate Assistant, you will play a key role in supporting our agents and clients by managing daily operations, overseeing administrative functions, and delivering exceptional client service. The ideal candidate is highly detail-oriented, self-motivated, and capable of working independently while also collaborating effectively as part of a team. This role requires the ability to anticipate needs and execute a wide range of administrative tasks with accuracy, discretion, and professionalism in a fast-paced environment. Please note this is an in-office position, requiring 30 to 40 hours per week, and is best suited for someone who thrives in a dynamic and self-directed setting. Key Responsibilities: Client & Vendor Communication: Respond to calls, emails, and texts from clients, vendors, and other real estate professionals with a high degree of professionalism. Act as a point of contact for clients, responding to inquiries and coordinating showings, meetings, and property viewings. Provide timely updates to clients and ensure all inquiries are addressed promptly. Administrative & Office Support: Assist agents with listing preparations, contract management, and document processing. Help create and maintain property listings, marketing materials, and client communications. Ensure all paperwork is filed correctly, accurately, and on time. Manage the team's calendar and schedule appointments, property viewings, and meetings. Proofread, edit, and format documents and reports to ensure accuracy and clarity. Assist with maintaining and organizing client and property files, both digitally and physically. Transaction & Documentation Management: Assist with preparing and managing real estate listings, contracts, offers, and disclosures. Coordinate between clients, agents, and title companies, inspectors, and vendors to facilitate smooth transaction processes. Help track transaction milestones and ensure all necessary paperwork is completed accurately and on time. Help organize and manage client and property files (both digital and physical). Marketing & Social Media: Help prepare marketing materials for listings, including brochures, social media posts, and property websites. Assist with managing online listings and ensuring they are up to date. Assist with creating marketing campaigns, managing social media profiles, and posting property updates on various platforms. Help with designing promotional materials and assisting in virtual tour setups for listings. General Support to Agents & Team: Provide administrative assistance to real estate agents, helping them manage schedules and day-to-day tasks. Keep track of deadlines and ensure that all tasks are completed in a timely manner. Support agents with daily administrative tasks, including email and phone correspondence. Assist in the creation and management of marketing materials (e.g., property brochures, flyers, and online listings). Organize office workflow to ensure efficiency and high-quality client service. Required Skills & Qualifications: Real Estate License: Must hold an active real estate license in the state of Utah. Previous Real Estate Experience: Previous experience in a real estate office or as an assistant is preferred. Customer Service Focus: Excellent communication and client service skills, with the ability to interact professionally with clients, vendors, and other real estate professionals. Organization & Attention to Detail: Strong organizational skills with the ability to manage multiple tasks simultaneously and keep everything on track. Technology Proficiency: Proficiency with Microsoft Office, Google Suite, and experience using CRM tools, basic social media platforms, MLS, or other real estate management software. Ability to learn new software quickly. Strong Communication Skills: Clear, professional, and concise communication both in writing and verbally. Positive Attitude: Eagerness to be part of a collaborative team, bringing solutions to challenges and contributing to overall success. Time Management: Ability to prioritize tasks efficiently in a fast-paced environment and manage multiple deadlines. Professionalism: Ability to maintain confidentiality and exhibit discretion in handling sensitive information. Preferred Skills: Experience with real estate transaction management platforms such as DocuSign, MLS, or similar tools. Marketing experience or familiarity with social media management tools. Why Work with Us? Collaborative Culture: Join a supportive and dynamic team where your skills and expertise will be valued. Growth Opportunities: There's plenty of room for professional growth and development within our organization. Prime Location: Work in beautiful Park City, Utah, one of the most desirable locations in the country. Competitive Salary & Benefits: Based on experience, plus bonus opportunities Collaborative Team: Work alongside experienced agents in a dynamic, supportive team environment. Professional Development: Opportunities for growth and advancement within a leading real estate firm. Beautiful Location: Enjoy working in the scenic and sought-after Park City, Utah, with the opportunity to thrive in a fast-growing real estate market. How to Apply: If you are a highly motivated, organized, and detail-oriented individual with a passion for real estate, we encourage you to apply for this exciting opportunity! Please send your resume and a cover letter detailing your qualifications to View email address on click.appcast.io