Hybrid Administrative Associate for Global Business Center

Senior Administrative Associate, Texas McCombs Hiring Department Business, Government and Society Position Open To All Applicants Weekly Scheduled Hours 40 FLSA Status Non-Exempt from FLSA Earliest Start Date Immediately Position Duration Expected to Continue Location UT Main Campus, Austin, TX Purpose The Center for Global Business (CGB) prepares the next generation of global leaders by supporting the study of international business, championing international experiential learning, and promoting thought leadership from global professionals. CGB seeks a self‑motivator exhibiting strong interpersonal skills and problem‑solving abilities, with the aptitude to learn and apply new skills to ensure efficient operations and effective engagement with constituents. This Senior Administrative Associate provides administrative and logistical support to CGB, playing a key role in center operations, student programs, and outreach efforts. After a successful probationary period, this position may be eligible for a flexible and/or hybrid work schedule. Responsibilities Provide administrative support to CGB operations, coordinate meetings, maintain supplies and records. Support constituent communications, maintain CGB listservs, calendar, email account, and create response forms and surveys. Process purchase requests, payment requests, and expense authorizations using the McCombs intranet and related systems. Track expenses, maintain documentation, support annual budgeting process, and assist with other business affairs processes as needed. Coordinate with departmental AOM and ensure compliance with university policy and processes, and support new programs and initiatives as required. Serve as primary point of contact for CGB’s Board of Advisors and communicate regularly with Board members about CGB activities and upcoming events. Maintain Board records and materials. Coordinate biannual Board meetings and associated events, including technology arrangements, catering, and reservations. Coordinate and execute virtual speaker events, including recording of sessions via Zoom, collecting and reporting on attendee information, and distributing associated marketing materials. Provide logistical and planning support for in‑person CGB events, including reservations, catering orders, and technology needs. Assist with student outreach and recruiting, including tabling at campus‑wide events and promotion of information sessions. Support CGB enrollment management, including updating student databases and logging requests for audit overrides. Coordinate support for the International Business Student Association, including marketing support and event planning assistance. Assist with CGB marketing and social media efforts, including the production of marketing materials in Canva and the dissemination of materials to UT outlets. Coordinate with vendors, process licensing requests, execute orders, and manage branded product inventory. Process production and printing requests, and provide quality control for promotional, printed, and digital materials. Required Qualifications Bachelor's degree and one year of administrative experience, or high school graduation or GED and five years of administrative experience. Strong organizational and administrative skills with the ability to manage multiple tasks simultaneously and prioritize effectively. Ability to work independently with minimal supervision, exercise sound professional judgment, engage in problem‑solving, and escalate issues when necessary. Excellent interpersonal, verbal, and written communications skills and experience interacting with a variety of internal and external stakeholders. Demonstrated proficiency with Microsoft Office suite, including Microsoft Excel, Adobe Acrobat, and other common office technology. Strong attention to detail, experience with organizing information and record‑keeping, and demonstrated organizational and analytical skills. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Bachelor’s degree and more than three years of administrative or office experience. Experience working with Qualtrics, UT Box, and/or Canva. Knowledge of university rules, policies, and procedures. Experience with event planning, including live events and virtual events using Zoom. Salary Range $50,000 + depending on qualifications Working Conditions Works in standard office conditions, in a shared office environment. Some evening and weekend hours may be required during peak periods and special events. Repetitive use of a keyboard at a workstation. This is an Austin, TX–based position. Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas. Retirement Plan Eligibility The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency The University of Texas at Austin will not discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. #J-18808-Ljbffr