Secretary (Office Automation)
Internal Revenue Service
Job Duties
The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.
Serves as the liaison between the manager and his key subordinate staff members and other key officials. Assures understanding and clarification of manager's views on all problems and issues. Serves as liaison with National Office officials in matters relating to highly sensitive congressional inquires, reorganizations, receiving and transmitting information, etc.
Acts as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the office. On own initiative, recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Prepares agenda for and conducts periodic secretarial training sessions for all secretaries.
The incumbent exercises exclusive control over the manager's appointments, with complete authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business involving established policy or routine matters.
Analyzes incoming directives, manual issuance, policy changes, regulatory and procedural changes, etc., for significant potential effect on manager's objectives and for general interests of the manager. Alerts manager of the area of potential impact and arranges for any necessary follow-up technical review by appropriate segment of the organization. Ensures the follow-up action is accomplished.
Personally handles to completion a variety of administrative projects, performing necessary coordination, making contacts, obtaining comments from management officials concerned, and preparing correspondence. Reviews agenda items for Executive Conferences and assembles digests, consolidates comments from management officials, and summarizes material for use by the manager in preparation for these conferences.
STANDARD POSITION DESCRIPTIONS (SPD): PD92940 Visit the IRS SPD Library to access the position descriptions.
- ...views on all problems and issues. Serves as liaison with National Office officials in matters relating to highly sensitive... ...office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the office...Work at office
Internal Revenue Service
Laguna Niguel, CA19 hours ago - ...Strategic Litigation Division Counsel Secretary The Strategic Litigation (SL) Division Counsel is a national organization with approximately... ...Attorneys and paralegals, is responsible for handling the Office of Chief Counsel's most complex, high-profile, and significant...Work at office
- Taxpayer ServicesA description of the business units can be found at: are to be filled in following area(s): Taxpayer Services (TS) - Customer Assistance, Relationship and Education (CARE) - Field Assistance US Government JobsWork at office
$80k - $85k
...1(k) with company match, and sick/vacation plans. Additionally, enjoy access to our fully equipped onsite gym (San Juan Capistrano office location). We also believe in supporting our employee’s professional growth and development through our Learning Management System...Work at officeFull timeShift workEnsign Services
San Juan Capistrano, CA19 hours ago$125k - $150k
...biotech company. Reporting to the CEO and supporting the broader executive leadership team, including the COO, CFO, and Chief R&D Officer, this individual serves as a trusted partner responsible for managing complex executive operations, coordinating board and investor...Work at officeSupportFinity
Aliso Viejo, CA4 days ago- ...information as necessary. Maintain Managing Principal's calendar to coordinate social and work events, and appointments. Organize office operations, procedures, and other related activities to ensure efficient workflow. Follow up on questions/issues and communicate...Work at officeWork experience placement
$85k
...partner to our C-Suite leadership team. This role is a high-trust, high-visibility position that sits at the center of the executive office and directly enables the effectiveness, focus, and output of TrustedTechs most senior leaders. The right candidate operates with...Work at officeTemporary workMonday to FridayShift workWeekend workAfternoon shiftEarly shift- Medical Office CoordinatorKey Responsibilities:Front Office Duties:Greet and check in patients, verify insurance, and collect co-pays.Schedule appointments, manage referrals, and coordinate provider availability.Answer phone calls, assist with patient inquiries, and handle...Work at office
Career Strategies
Laguna Hills, CA19 hours ago - ...Summary of the Job: This position is responsible for performing secretarial duties while utilizing a variety of medical skills, specific... ...Neurosurgery Specialties preferred. Experience in clinical office preferred. Performance Requirements: Knowledge: ~...Work at officeFull time
Orthopaedic Specialty Institute Medical Group of Orange Coun...
Laguna Hills, CA2 days ago - ...~ Associate's degree in healthcare or business administration. ~3 years of experience within Patient Access of Business office setting. ~ Experience with insurance eligibility systems. ~3 years of Utilization of medical terminology in job setting...Work at officeMinimum wageLocal areaShift work
$18 - $32 per hour
...PMLocation: 30281 Golden Lantern, Laguna Niguel, Ca 92677Primary Responsibilities:Follows open and closing procedures according to office policies and proceduresGreets and checks in patients in a polite, prompt and helpful mannerHave patients complete and sign any appropriate...Work at officeHourly payMinimum wageFull timeWork experience placementLocal areaMonday to Friday$18 - $30 per hour
...Associate or Bachelor's degree preferred. Previous medical clerical experience preferred. Good computer knowledge, e.g., Microsoft Office. Accuracy and detail orientation. Positive customer service skills. Well-groomed appearance. Clear and articulate phone mannerisms....Work at officeAmerican Family Care
Ladera Ranch, CA2 days ago$100k - $150k
...ideally within professional services. Bachelor's degree in business administration or related field preferred. Proficient in Microsoft Office Suite, including advanced skills in Concur, SalesForce, PowerPoint, Word, and document management systems. Strong problem-solving...Work at office- ...Description Job Description We are seeking a highly organized, proactive Executive / Administrative Assistant to anchor our daily office operations and provide critical administrative support. Operating from our front desk reception, you will serve as the core hub of...Work at office
Globalchannelmanagement
Rancho Santa Margarita, CA28 days ago - ...others · Ability to share expertise and knowledge with staff to maintain and improve workflow. Equipment Operated Standard office equipment including computers, iPad, fax machines, copiers, printers, telephones, etc. Work Environment While performing the...Work at officePart timeMonday to FridayShift work
Orthopaedic Specialty Institute Medical Group of Orange Coun...
Laguna Hills, CA6 days ago $18 - $30 per hour
...Associate or Bachelor's degree preferred. Previous medical clerical experience preferred. Good computer knowledge, e.g., Microsoft Office. Accuracy and detail orientation. Positive customer service skills. Well-groomed appearance. Clear and articulate phone mannerisms....Work at officeHourly pay$18 - $30 per hour
...Associate or Bachelor's degree preferred. Previous medical clerical experience preferred. Good computer knowledge, e.g., Microsoft Office. Accuracy and detail orientation. Positive customer service skills. Well-groomed appearance. Clear and articulate phone mannerisms....Work at officeHourly payFull timeFlexible hours$18.15 per hour
...Freeway, #MovingTogether hub, and Instagram Visual + Business Operations Supports the store management team by participating in daily office procedures, execution of operations, and store maintenance Collaborates with key partners to effectively execute shipment...Work at officeFull timeTemporary workPart timeInterim roleLocal areaFlexible hoursNight shift$45.76k - $54.08k
...Description Come Grow with Us! Healthy At Home Caregivers is growing, and we're looking for a sharp, organized, tech-savvy Front Office Assistant to join our Dana Point team. This is more than answering phones. We want someone who takes initiative, learns quickly,...Work at officeFull timeLocal areaShift work- Patient Care Coordinator / Front Office Now Hiring - Patient Care Coordinator / Front Office San Clemente, CA A beautiful, modern private dental practice in San Clemente is seeking an experienced Patient Care Coordinator who can confidently manage all aspects of the front...Work at officeFull timePrivate practiceImmediate start
- ...Description: Tayani Institute is seeking a dynamic, energetic, high level and knowledgeable Back Office Ophthalmic Medical Assistant to join our growing and thriving Ophthalmology practice in Southern California. We have Medical Assistant positions available for...Work at officeHourly payFull time
Ramin Tayani MD Inc
Dana Point, CA3 days ago - ...Qualifications High school diploma or equivalent. Previous customer service or administrative experience in ahealthcare, pharmacy, or medical office setting. Ability to follow instructions and work as part of a team. Ability to follow company policies and safety guidelines....Work at officeCasual workMonday to Friday
- ...answering questions and researching issues. Additionally, provides support and assists with the review, development, and updates of office workflows and processes to help improve efficiency for patient flow and support while providing better efficiency for doctors...Work at office
- ...The Medical Assistant / Patient Services Representative (MA/PSR) is a hybrid role responsible for supporting both clinical and front office operations to ensure high-quality, efficient, and service-oriented patient care. This position works as part of the care team to...Work at officeFlexible hours
Camino Health Center
San Juan Capistrano, CA4 days ago $22 - $23 per hour
...Office Assistant Will provide admin support at a title/real estate company for their document services team in Aliso Viejo. Will sit in office daily, Mon-Fri, 8am to 5pm or 9am to 6pm. Contract temp, 3 months+, could be perm potential. $22-$23 per hour DOE. The...Work at officeHourly payPermanent employmentContract workTemporary workWork experience placementLocal areaMonday to FridayDay shift- ...Training: Bilingual English/Spanish; Excellent customer service skills Preferred Position Qualifications Experience / Training: One year clinical/medical front office experience preferred; experience using an electronic health record #J-18808-Ljbffr Camino Health CenterWork at officePart timeWeekend workAfternoon shift
$80k - $90k
...High School Diploma. 5 plus years administrative experience. 5 plus years of customer service experience. Proficiency in Microsoft Office Suite Preferred: Legal industry experience Clio Customer Relationship Management software experience. Bilingual in English/Spanish...Work at office$41.6k - $52k
...services organization in Aliso Viejo, CA is seeking an Admin Assistant/Receptionist for a temp-to-hire opportunity. This hands-on front-office role is ideal for a reliable, polished, and detail-oriented administrative professional who enjoys being the first point of contact...Work at officeTemporary workFlexible hours- ...Job Description Job Description We are seeking an Office Administrator to join our team! We are a busy Waterproofing company seeking energetic and friendly office help in South Orange County. You will perform clerical and administrative functions to assist in daily...Work at officeFull timeFor contractors
OJEDA SHOWER PANS
Laguna Niguel, CA20 days ago $19 - $21 per hour
...Part-Time Front Office Clerk Job Title: Part-Time Front Office Clerk Type: Temp to Hire Department: Administration / Front Office Reports To: Office Manager or Administrative Supervisor Employment Type: Part-Time Hours: 20-25 hours per week Pay: $19-$21...Work at officeTemporary workPart time
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Secretary (Office Automation). Be the first to apply!
