Administrative Professional

Job Description

Job Description

Altoona, IA Campus 

Administrative Professional Position 

Carpenters Training Institute facilitates industry-leading training for Carpenters, Millwrights, Pile Drivers, and Floor Coverers. Our Training Campuses provide a positive work environment that values teamwork, education, and innovation. We take great pride in providing our members with the highest level of customer service. We offer top-notch training within the construction industry and providing union members with the skills and certifications they need to advance as professional trade workers. 

The growth and development of the members who attend our training programs is directly related to the outstanding drive and passion of our team. We currently have a career opportunity for an administrative professional who is highly skilled in administrative processes to help our team facilitate the management of our training records at our Altoona, IA Campus. Experience managing student enrollment and scheduling is preferred. 

This posting will close on July 9, 2026 at 3:15 pm. 

Primary Responsibilities & Requirements 

• Provide office administration for the Carpenter, Millwright, Pile Driver, and Floor Coverer training programs such as monitoring student progress, database management, state and federal registration, student scheduling, and facilitating questions as needed 
• Audit and maintain multiple student and record databases 
• Communicate with members on a regular basis 
• Provide statistical analysis by use of student and training database reporting 
• Schedule and reschedule members to ensure compliance 
• Create and maintain filing systems, both physical and electronic 
• Attend multiple committee meetings and assist in developing agendas and taking notes and minutes from these meetings 
• Reviewing/answering phones and emails 
• Review and maintain office inventory 
• Facilitate responses to internal and external questions as appropriate 
• Occasional travel within the six-state area for training sessions and conferences 
• Special projects as assigned 

Qualifications 

• Associate or bachelor’s degree preferred  
• Advanced knowledge of Microsoft Office Suite 
• Requires strong communications skills, both verbal and written, organizational skills, both analytical and problem solving 
• Ability to manage multiple projects simultaneously with attention to detail 
• Proficient in the use of Mail Merge 
• Experience with student scheduling software programs preferred 
• Bilingual in English and Spanish preferred 

Competitive compensation starting at $25.94 per hour with attractive benefits package of $20.69, including paid vacation, health care, vision, dental, and pension, pursuant to benefit plan documents. 

The Carpenters and Joiners Apprenticeship and Journeymen Training Trust Fund is an equal opportunity employer and does not discriminate against applicants or apprentices based on race, color, creed, religion, national origin, sex (including pregnancy and gender identity), sexual orientation, genetic information, gender expression, marital status, familial status, status with regard to public assistance, or because they are an individual with a disability or a person 40 years old or older, or any other characteristic protected by State or Federal Law. 

Job Type: Full-time - 40 Hours per week